Digital Production Coordinator

Job Description

Job Description

Description :

The Digital Production Coordinator plays a crucial role in project managing media production and operations for the PJ Library® Digital Content team. This position reports directly to the Director of Digital Content and is responsible for keeping projects on schedule and within budget, as well as coordinating workflows for internal and external contributors related to all projects within the department’s portfolio.

As a member of the Digital Content team, the Digital Production Coordinator will work closely with our Director of Digital Content and partner with our Social Media Editor to support editorial and production processes for digital content. Responsibilities within this portfolio include 1) supporting the publishing of blog posts and website content, 2) supporting production of our podcast network, PJ Library Presents , 3) interfacing with other departments within HGF to accomplish goals and meet milestones, 4) providing project management to support to the Digital Content team, and 5) supporting Social Media initiatives.

Our ideal candidate is meticulously organized, with keen attention to detail and innate flexibility.

Requirements :

1. Blog and Website Publication :

• Manage project processes in Wrike project management software, setting timely reminders and following up with all content contributors.
• Oversee web production timelines, including driving blog post drafts through the production pipeline using platforms like Webmaster, reflecting this work in Wrike.
• Manage schedule and deliverable timelines for content editing and publishing.
• Coordinate with external copy editors, ensuring drafts are sent and edits received within set timelines, keeping projects on track.
• Regularly audit upcoming holiday content for relevance, deleting duplications and out of date content.
• Lead quality assurance reviews on videos and blog posts, ensuring there are no typos or broken links, and that all metadata is appropriate.
• Ensure holiday-related content is posted / live one month before each holiday.

2. Podcast Production :

3. Interfacing with HGF Departments

4. Departmental Project Management

i. Maintain up-to-date paperwork for vendors (voice actors / freelance writers and their W8 / W9s etc.).

ii. Coordinate with the Accounting department to ensure payments are made in timely fashion.

iii. Oversee vendor payments, following up with contractors and the head of Marketing to ensure vendors are paid in a timely manner.

5. Social Media Support :

We will know HGF and the Digital Production Coordinator are a great fit when :

Qualifications

Above all, the HGF wants a Digital Production Coordinator whose love of process, organization, and mission-driven work shines through in everything they do, and who has a willingness to share that enthusiasm with the Harold Grinspoon Foundation and PJ Library families across North America and the world.

Location

This role is available fully remote within the U.S. or hybrid from our offices in New York City or Agawam, MA. Hybrid employees are expected onsite 60% of the time. All team members must be available during standard Eastern Time (ET) business hours for meetings and collaboration.

Compensation

A competitive salary ranging from $58,000–$68,000 annually commensurate with experience.

Benefits

To Apply

Please send resume and cover letter in through the careers page on our website (https : / / www.hgf.org / about -the- foundation / careers).

The Harold Grinspoon Foundation is an equal opportunity employer. All qualified applicants are invited to apply. For more information about the foundation and its programs, visit www.hgf.org.