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Office Administrative Assistant
Office Administrative AssistantSan Jose State University • San José, CA, US
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Office Administrative Assistant

Office Administrative Assistant

San Jose State University • San José, CA, US
30+ days ago
Job type
  • Full-time
Job description

Key Responsibilities

  • Provide administrative support to faculty, staff, and students, responding to inquiries related to department policies, procedures, and academic requirements
  • Manage student compliance tracking, background screenings, certifications, and related deadlines for undergraduate nursing programs
  • Support RN to BSN and BSN application processes and assist with student forms, petitions, and grade changes
  • Maintain departmental records, course syllabi, calendars, and communications
  • Coordinate daily office operations, including supplies, mail, announcements, events, and facilities-related requests
  • Assist with department events, meetings, and cross-coverage of administrative functions as needed

Knowledge, Skills & Abilities

  • Ability to communicate with constituents in a professional and respectful manner
  • Through knowledge of methods, procedures and practices: English grammar, business writing, punctuation and spelling
  • Ability to draft, compose and appropriately format correspondence and standard reports
  • Knowledge of professional general business office procedures and practices
  • Ability to perform accurately in a detail-oriented environment and meet department, college, and university deadlines
  • Ability to handle multiple work priorities, organize and plan work projects
  • Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies
  • Must possess strong oral and written communication skills
  • Must possess professional customer service and public relations skills
  • Ability to ensure completeness, accuracy, and timeliness of all operational functions
  • Ability to troubleshoot and resolve most office and customer-related problems with resourcefulness
  • Strong knowledge of form and document development (PowerPoint, Google Docs, Adobe Acrobat, etc.)
  • Strong knowledge of Microsoft Word, Adobe Acrobat, Excel, and DocuSign
  • Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions
  • Ability to perform standard arithmetic functions of a transactional nature, including tracking and comparing data

Required Qualifications

  • Completion of a high school program, technical/vocational program, or their equivalents
  • Two (2) years of related office work experience or a combination of education and experience which demonstrates the ability to perform the essential functions of the position

Preferred Qualifications

  • Bachelor’s Degree
  • Four (4) years of office experience and/or management experience

Compensation

Classification: Administrative Support Coordinator I
Anticipated Hiring Range: $4,381/month - $5,032/month (Step 5 – Step 12)
CSU Salary Range: $4,047/month - $5,896/month (Step 1 – Step 20)

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

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Office Administrative Assistant • San José, CA, US

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