Manufacturing Executive Assistant Tulsa, OK $25+

Job Description

Job Description

We are seeking a highly organized and detail-oriented Manufacturing Executive Administrative Assistant to provide direct support to the President and management team in a fast-paced machining and manufacturing environment. The ideal candidate will manage payroll, accounts payable / receivable, and administrative functions while keeping daily operations running smoothly. This position requires flexibility and professionalism in both office and production settings — including a willingness to work in or around a shop floor environment.

Hours : Monday through Friday 7am to 3 pm

Location : Tulsa OK

Employment Type : Fulltime

Pay : Depends on experience $23+

Key Responsibilities

• Manage and process weekly payroll accurately and confidentially.
• Oversee accounts payable and receivable, including invoice entry, payment processing, and customer billing.
• Maintain accurate financial records, reconcile accounts, and support basic bookkeeping activities.
• Serve as the primary administrative liaison to the President — managing calendars, meetings, correspondence, and project follow-up.
• Prepare and organize reports, purchase orders, and internal documentation.
• Assist with HR-related tasks such as onboarding, maintaining employee records, and coordinating safety / compliance documentation.
• Maintain office supplies, handle mail, and support purchasing functions as needed.
• Communicate effectively with vendors, customers, and shop personnel to ensure smooth daily operations.
• Adapt to and work comfortably within a hands-on, machine shop environment, supporting production needs when required.

Qualifications

Preferred Attributes

Please send Resumes to : Nicole@abundantjobs.com

Apply in Person : 5151 S Mingo Rd, Tulsa OK 74146