Part Time HR Administrative Assistant (OnSite)

Job Description

Job Description

DEPARTMENT : Human Resources

FLSA STATUS : Non-Exempt

REPORTS TO : Senior HR Generliast

JOB SUMMARY :

Join our team as a Part-Time Administrative Assistant supporting the Human Resources department with essential administrative, recruiting, onboarding and light finance duties. You’ll help ensure that our HR and finance workflows run smoothly—managing e-filing systems, scheduling interviews, coordinating new hire orientations, supporting everyday admin tasks, and assisting with basic financial documentation.

This is a hands-on, onsite role requiring strong organization, attention to detail, bilingual Spanish / English fluency and a service-oriented mindset.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

• Maintain and organize electronic filing systems for HR and finance documentation (Google Workspace Drive, ADP HRIS).
• Schedule candidate interviews, coordinate with hiring managers and send calendar invites.
• Assist in preparation and facilitation of new hire orientations and onboarding checklists.
• Perform general administrative support : data entry, form processing, meeting coordination, and calendar management.
• Provide basic finance support including vendor invoice organization, expense tracking, document routing and support for simple reports.
• Track key HR and finance deadlines, maintain calendars and reminders.
• Communicate professionally with applicants, employees and vendors regarding HR / administrative inquiries.
• Handle confidential employee and financial records with discretion and compliance.
• Support HR projects, employee engagement and departmental initiatives as needed

JOB KNOWLEDGE, SKILLS AND ABILITIES :

MINIMUM QUALIFICATIONS (Education, Experience, Certification) :

WORKING CONDITIONS :

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.

What We Offer

Competitive hourly wage (non-exempt).

Flexible part-time schedule within business hours, with the potential to transition into a full-time role.

Opportunity to gain HR and finance support experience in a growing organization.

A collaborative, bilingual workplace environment.