Administrative & Operations Coordinator (Healthcare Legal Services) - A130

Administrative & Operations Coordinator

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They're looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we've hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Our client, a mission-driven legal services firm in the healthcare and innovation sector, is seeking an Administrative & Operations Coordinator to support its leadership and operations teams. This role combines precision, professionalism, and collaborationensuring that the firm runs efficiently across its daily operations. You'll handle scheduling, communications, billing, and project coordination while supporting a dynamic leadership team that values initiative and excellence.

As the firm's organizational backbone, your work ensures smooth communication, efficient billing, and proactive coordination across projects. You'll enable attorneys and leadership to focus on strategic legal work by keeping operations running with structure, reliability, and foresight.

Core Responsibilities

Calendar & Scheduling Management 25%

• Manage internal and client-facing scheduling for attorneys, partners, and team meetings.
• Maintain shared calendars and coordinate cross-department schedules.
• Use Calendly and Microsoft Outlook to streamline availability and meeting logistics.

Inbox & Communication Management 20%

Billing, Invoicing & Administrative Support 20%

Operational & Project Coordination 15%

Meeting Preparation & Follow-Up 10%

Document & Data Management 10%