Business & Office Manager - Juvenile Court

Business & Office Manager

Lewis County is currently hiring a Business & Office Manager to join our Juvenile Court Division.

Job Type : Regular Full-Time, FLSA Exempt

Pay Range : Grade 125 : $6,106-$8,214 / mo. (DOQ)

This position is open until filled with a first review of applications October 16, 2025, at 5 : 00 pm. Anticipated start date is January 1, 2026.

Nature of Work :

Under limited supervision, this position assists the Juvenile Court Administrator and the Lewis County Juvenile Probation Department, Guardian ad-Litem program, and Detention Facility in performing professional and confidential office management functions; supervises the administrative legal records operations and personnel, and performs other related duties as assigned.

Essential Functions :

• Serves as the Juvenile Court liaison and site coordinator with WSP, clerk's offices, the Administrative Office of the Courts, and other criminal justice participants. Manages all JCS / JIS site user accounts. Adds, deletes, modifies, and destroy criminal justice records for criminal and civil matters for juveniles and adults.
• Conducts internal employment investigations as assigned. Prepares formal reports of findings and provides recommendations.
• Oversees and coordinates the administrative operations, including assigned personnel administration, budget, accounting, plan and policy updates, billing, cash receipts, contracts, project management, and customer relations; evaluates issues, and recommends solutions.
• Coordinates activities with other organizations and outside agencies; manages assigned Department support staff; supervises, trains, and evaluates the performance of assigned personnel; monitors for staff compliance with departmental policies and procedures; provides hiring recommendations.
• Provides administrative assistance to assigned personnel; maintains departmental calendars; schedules and coordinates meetings; prepares correspondence, meeting minutes, and legal documents.
• Processes, reviews and approves personnel documents and files; maintains records, research and updates files and databases; assures all administrative actions comply with Lewis County Juvenile Court and Lewis County policy.
• Functions as a member of the Department management team; represents the Department at meetings with County staff, community groups, and outside agencies; assists in the development, implementation, and administration of the Department's administrative and fiscal policies and procedures.
• Prepares and administers assigned operating budgets; tracks expenditures; processes invoices, billing, and expense reimbursements; prepares departmental payroll; reconciles revenues and prepares financial and revenue trend reports; maintains the office imprest fund.
• Prepares and administers service contracts; monitors compliance with regulations governing expenditures for State and County contracts.
• Performs a variety of systems administration duties; adds and deletes system users; changes user authorities; completes statistical queries; provides assistance in troubleshooting system issues.
• Oversees the ordering and maintenance of office supply inventories; authorizes minor purchases; coordinates the maintenance and repair of office equipment and facilities.
• Preparing, reviewing, and monitoring accounting documents for accuracy and completeness.

Working Environment / Physical Demands : Work is performed in a standard office environment and involves sitting for extended periods of time, standing, walking, bending, reaching, and lifting of objects up to thirty (30) pounds.

Qualifications :

Associate's Degree in Business Administration; Accounting, or a closely related field; AND four (4) years' experience supervising administrative operations.

Competencies (Knowledge, Skills, Abilities, Behaviors) :

Knowledge of :

Skills in :

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Minimum Requirements :

If you are looking for an exciting and rewarding profession, consider a career in public service. Join Lewis County's workforce of dedicated public servants in helping shape the future of our growing community.

Lewis County offers the following benefits :

Core Benefits (for Employees and family) :

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