Accountant 1 (Facilities Ops & Planning)

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The Accountant oversees the assigned department's internal accounting and reporting functions and assists management with all fiscal functions, including budget formulation and monitoring of accounts, to ensure compliance with University policies and warrant availability of department funds at all times.

CORE JOB FUNCTIONS

• Prepares balance sheets, profit and loss statements, and other financial reports.
• Analyzes trends, costs, revenues, financial commitments, and obligations incurred to predict future revenues and expenses.
• Reports assigned department's finances to management and offers suggestions about resource utilization, tax strategies, and assumptions underlying budget forecasts.
• Verifies the accuracy of journal vouchers and accounting classifications assigned to various records.
• Examines and reconciles expenditure and revenue accounts.
• Reviews and approves all reimbursements, check requisitions, and purchase orders.
• Assists with fiscal year end process including entries for the necessary accruals.
• Develops, analyzes, audits, reconciles, and monitors fiscal reports based upon current and historical financial revenues and expenditures.
• Participates in planning long- or short-term business objectives.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

Education :

Bachelor's degree in relevant field

Certification and Licensing :

Not Applicable

Experience :

Minimum 1 year of relevant experience

Knowledge, Skills and Attitudes :

DEPARTMENT ADDENDUM

Department Specific Functions

Prepare journal entries as needed (routinely)

Support UMPD accounting functions as needed (e.g., monthly "Re-Bills" / Internal Invoices)

Prepare reconciliations (i.e., Monthly Sales Tax reconciliation, AR reconciliation)

Create requests for Purchase Orders as needed Submit "Purchasing Card" (P-Card) verifications with proper supporting documentation as needed

Obtain and review vendor invoices / identify and resolve discrepancies

Prepare internal University invoices for vendor reimbursables

Prepare and submit check request payments for Utilities of University owned properties (i.e., Rental homes)

Apply customer rental payments

Prepare deposits for checks received from tenants and vendors, and record corresponding transactions in Workday

Generate AR aging report on a biweekly basis for real estate manager

Prepare and submit routine uploads of purchase transactions (i.e., Fastenal uploads)

Prepare and review analytical reports (Analytical reports defines that the accountant is analyzing the data, not only compiling the data. Frequency varies; it may be weekly, monthly, even annual reports, AND accountant may provide recommendations) / graphs including, but not limited to the following :

Assist with special projects requested by Facilities Operations & Planning's Leadership Team

"Academic / Classroom & Administrative Space / Use Credits" to HRL from Facilities for the " Academic / Classroom & Administrative Spaces" located within each existing applicable "HRL" building : LSV; M / P; Eaton; CV

Weekly download of TMA billing report and upload from TMA to Workday

Monthly reconciliation / calculation of Sales Tax for Parking and Transportation applicable sales (includes Wellness and CaneCard Sales Tax and occasionally Metro-Rail Cards)

Monthly charge outs of "PayByPhone (PbP)" for Parking and Transportation Department

Monthly charge outs of "Events Rebills" for Parking and Transportation Department

Monthly charge outs of internal PG sales related to "Parking Permits" for Parking and Transportation Department

Monthly reclassification of all credit card transactions processed and coded through First Notice Rule (FNR) by front desk Parking and Transportation team into the various "Revenue Categories" and "Sales Tax" in Workday

Process "refunds" as needed from parking deductions for Parking and Transportation Department

Process approved "refunds" as needed related to parking citations

Coordinate with various Parking and Transportation Department vendors to ensure billing and payments are current

Process journal entries in Workday to clear Ledger 1491 (for PG003884) for "STRIPE" transactions as necessary

Prepares monthly parking invoices for vendors / contractors that have employees parking on University parking lots (as needed). Examples include, Coastal Construction

Department Specific Qualifications

Education :

Refer to "Core Qualifications" section.

Certification and Licensing :

Refer to "Core Qualifications" section.

Experience :

Refer to "Core Qualifications" section.

Knowledge, Skills and Attitudes :

The University of Miami is an Equal Opportunity Employer - Females / Minorities / Protected Veterans / Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status : Full time

Employee Type : Staff

Pay Grade : A6