AP Coordinator

Position Summary

We are seeking a highly organized and detail-driven Accounts Payable (AP) Clerk to support our resort's Finance team. This role is responsible for processing vendor invoices, ensuring proper coding and approvals, maintaining accurate records, and supporting timely and accurate payment of all vendor obligations.

This position plays a critical role in maintaining strong vendor relationships, ensuring compliance with internal controls, and supporting the resort's financial accuracy and operational efficiency.

Key Responsibilities

AP Automation System Utilization

• Utilize an AP automation and invoice management system to process vendor invoices digitally
• Work within automated workflows to route invoices for approval and manage exceptions
• Perform two-way and three-way matching (invoice, purchase order, and receiving documentation)
• Monitor system dashboards and processing queues to ensure timely invoice handling
• Support vendors with electronic invoice submission through a vendor portal when applicable
• Run and manage weekly check runs and scheduled payment cycles in accordance with company policies and approval protocols

Recurring Invoices & Period Accuracy

Reconciliations & Accuracy

Vendor & Compliance Management

Cross-Department Collaboration

Qualifications

Equal Opportunity Employer

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