Payroll Coordinator

Position Summary :

The Payroll Coordinator will assist with payroll generation for MEI employees and support general payroll activities, including report generation, audit preparation and / or participation, and payroll closing activities. The Payroll Coordinator will assist in responding to and process wage withholding orders, liens / garnishments, and prepare final paycheck calculations and related information. Will monitor and be an advocate for pay-processing safeguards and financial controls.

Essential Job Duties and Responsibilities :

• Assist in the function of processing payroll and perform payroll-related duties, including but not limited to full cycle payroll processing that includes multi-state considerations. Payroll is generated on a weekly and bi-weekly basis.
• Assist in processing off-cycle final pays, missed pays, or retroactive pays as needed and / or approved. Enter off-cycle per diem payments as necessary.
• Assist in processing Premium Pays, bonus, or commission pay as approved and necessary.
• Serve as backup in preparing and / or responding to garnishers, child support enforcement agencies, and others as required; process child support garnishments quickly and respond to garnishing entities.
• Assist in preparing and maintaining accurate records and generates reports of payroll transactions; including but is not limited to prevailing wage reports, payroll accounting reports, and certified payroll reporting.
• Review inactive employee information and verify separations are processed in the system weekly.
• Ensure compliance with federal, state, municipal, and / or local pay requirements, wage and hour laws, proper deductions from wages, and financial best practices.
• Assist with the verification of timekeeping information & accuracy; make corrections as necessary. Maintain accurate records and reports of payroll transactions; assist with gathering approvals for timecards - verify all hours or pay codes are entered and approved timely.
• Assist in reviewing payroll registers for discrepancies. Review new hire setup to verify the correct state tax configuration.
• Learn and be familiar with monthly union dues calculations per Union Bargaining Agreements. Monthly reporting Union dues and information as appropriate through Union and online portals with secure access.
• Assist in performing Certified Payroll reporting, and biweekly and monthly payroll reports.
• Assist with completing month-end and year-end close related responsibilities as assigned and to assure timely and accurate reporting.
• Learn the calculation and entry of non-standard earned, taxable income, entry and coding of referral, retention, or bonus payments.
• Assist with external audit inquiries as they pertain to payroll; assist in special projects as requested.
• Create specific and unique pay cards as requested. Review, enter, and approve as necessary employee-initiated banking changes or additions.
• Create, maintain, and disseminate new year payroll and holiday company calendars.
• Assist in performing year-end functions for payroll, tax, or accruals.
• Reset iPay passwords; process VOE / VOI requests; review incoming payroll mail.
• Perform regular and predictable work remotely and perform work during scheduled or agreed upon times.
• Carry out all other duties as necessary or directed.

Minimum Qualifications (Experience, Skills, and Education) :

Physical Requirements and Working Conditions :

This position is a full-time, remote position and most work will be performed in a home office setting. Hours are Monday - Friday, 8 : 30 a.m. to 5 : 00 p.m. or as necessary. The Payroll Coordinator will frequently use a computer, keyboard / mouse, cellular or office telephone, and regular business office equipment with extended periods working in a seated position. Occasional standing or walking; lifting up to ten pounds may be necessary on occasion.

Additional Requirements :

Must be able to work in a high functioning team environment. Display the highest levels of honesty, integrity, and professionalism. Take pride in your work and in the company. Communicate openly and strive for peak performance in daily tasks. Know and deliver the quality service MEI's customers have come to expect.

Disclaimer : This job description is intended to summarize the type and level of work performed by a Payroll Coordinator and is not an exhaustive list of all duties, responsibilities, and / or requirements. MEI reserves the right to change or modify this job description or the essential duties of the job, as necessary.

MEI is an Equal Opportunity, M / F / Disabled / Vet Preferred Employer.

Monday - Friday 8 : 30am to 5 : 00pm Central Time Zone