Philanthropy Program Coordiantor - Temporary

Program Coordinator, Gift Services & Data Management- Temporary

The Program Coordinator, Gift Services & Data Management, is a member of the Data Philanthropy program and reports to the Executive Director, Gift Services & Data Management. The Data Philanthropy program maintains and strengthens Philanthropy's infrastructure by managing, analyzing, and leveraging the data needed to inform organizational strategy and conduct the operations that engage and steward Fred Hutch stakeholders.

The Program Coordinator, Gift Services & Data Management, manages the essential day-to-day administrative responsibilities of the team as well as special projects related to the maintenance and growth of Philanthropy's infrastructure and operational goals. The Gift Services team efficiently manages a high-volume of donor contributions, processing over 70,000 gifts and 200,000 transactions annually to ensure timely donor acknowledgement and stewardship.

Some travel and weekend and evening work may be required.

This position is a hybrid role with a minimum three days per week at our South Lake Union campus.

Responsibilities

• Accurately process high-volume gift and transaction data, ensuring data integrity and compliance with established gift processing workflows and standards.
• Field constituent, gift record updates and other maintenance requests via Smartsheet.
• Serve as a liaison to other teams within the department, Mail Services and Accounting.
• Collaborate with the Accounting and cash receipts team to ensure accurate financial reporting, timely reconciling, and adherence to charitable tax deduction requirements.
• Provide general administrative support for the team which may include answering emails and phones; providing meeting support including scheduling, drafting agendas, and taking minutes; managing ProCard and budget reconciliation; implementing electronic filing; and making conference room reservations.
• Coordinate across teams to support program activities.
• Respond to donor and / or internal inquiries while providing excellent customer service.
• Responsible for complex data entry and data hygiene functions.
• Carry out a portfolio of recurring assignments.
• Follow established gift processing and gift handling procedures and documentation.
• Collaborate to refine, improve, and document processes and process improvements.
• Serve as an individual contributor; this role does not have people, program, or fundraising responsibility.
• Other duties as assigned.

Qualifications

MINIMUM QUALIFICATIONS :

PREFERRED QUALIFICATIONS :

The hourly pay range for this position is from $31.26 to $44.51 and pay offered will be based on experience and qualifications.

This position is not eligible for immigration sponsorship. Applicants must already be authorized to work in the US and not require sponsorship now or in the future.

Fred Hutchinson Cancer Center offers employees access to a retirement savings plan, an employee assistance program, paid sick leave (1 hour for every 30 hours worked), and prorated paid holidays (up to 11 days per year).

Additional Information

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We desire priority referrals of protected veterans. If due to a disability you need assistance / and or a reasonable accommodation during the application or recruiting process, please send a request to Human Resources at hrops@fredhutch.org or by calling 206-667-4700.