Financial and Administrative Assistant

UAP | Urban Art Projects believes incredible things don't just happen; they're created, nurtured, believed in. Spanning art, architecture, design, environments, and everything in between – UAP works with artists and creatives to make incredible things all over the world.

UAP collaborates with emerging and renowned artists, architects, developers, and designers; to deliver creative outcomes for the public realm. We engage in all aspects of the delivery process from curatorial services and design development, through to fabrication and installation.

Visit www.uapcompany.com for more information.

If you are a highly organized and detail-oriented professional who enjoys supporting multiple teams and transforming raw information into clarity, this position may be for you. The Financial and Administrative Assistant role is ideal for someone with a background in accounting coordination, office administration, or business operations who thrives in a dynamic, creative environment. Successful applicants will have strong attention to detail, advanced proficiency in Excel and data management, and a natural curiosity for organizing, analyzing, and presenting information to help leaders make informed decisions.

Objective :

The purpose of the Financial and Administrative Assistant role is to provide day-to-day administrative, financial, and data-management support across UAP’s Accounting and Operations functions. Based in New York City, this role will sit within UAP’s U.S. accounting and operations team and play a vital role in ensuring accurate and efficient handling of Accounts Receivable (AR), Accounts Payable (AP), month-end close processes, and flex analysis .

This person will help ensure that all financial and operational data is entered accurately, organized consistently, and summarized effectively for leadership. The role will also provide administrative support across other departments, assisting with data preparation, reporting, and inter-team communication to strengthen alignment and efficiency across the business.

Key Responsibilities :

Accounting & Financial Support (Primary Focus)

• Perform timely and accurate Accounts Payable (AP) and Accounts Receivable (AR) data entry, invoice matching, and transaction recording.
• Support the month-end close process , including reconciliations, ledger reviews, and preparing journal entries.
• Assist with flex analysis , helping leadership understand project performance, budget variances, and financial trends.
• Reconcile vendor and client accounts, monitor outstanding balances, and coordinate with suppliers and internal teams to resolve discrepancies.
• Compile, verify, and format financial data for leadership use in decision-making and internal presentations.
• Maintain organized digital filing systems for invoices, payments, and supporting documentation.
• Prepare recurring Excel-based reports to track AR / AP activity, monthly close summaries, and flex analysis metrics.

Data & Administrative Support

Team & Operations Support

Skill Requirements

Technical Skills

A dvanced Excel proficiency (formulas, pivot tables, data cleaning, analysis) and data management capabilities.

E xcellent organizational skills and attention to detail.

Physical Requirements

Work Environment

Benefits

We offer a vibrant, creative environment with great teammates. Opportunities to work on exciting, high-profile projects.

Salary Description - $ 55,000.00 - $70,000.00

UAP Productions LLC is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.  All employment is decided on the basis of qualifications, merit and business need.

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