Management Analyst - Grant Funded

Management Analyst

If you are looking for a rewarding career in a place where you and your ideas matter - a place where the results of your hard work are reflected throughout your community and on the faces of your neighbors - this is your home. What are you waiting for? Apply today!

The ideal candidate will have a passion for affordable housing development and programs that serve low- to moderate-income households. This position performs a full range of professional analytical, financial, programmatic, and administrative duties in support of the Housing and Neighborhood Development (HAND) Department. The position may manage and administer the City's rental assistance and Housing Court programs and lead department-wide compliance and reporting tied to federal and state grant funding. Additionally, Management Analyst positions in HAND may develop and track budgets, perform grant management and accounting, including projections, as well as analyze and monitor program expenditures. Further responsibilities include conducting complex analyses, developing and recommending improvements to policies, procedures, and program operations, preparing required reports, and ensuring continuous adherence to regulatory requirements. The role coordinates assigned activities with internal divisions, partner agencies, and the public to support effective service delivery and maintain eligibility for critical housing resources.

Distinguishing characteristics : This is the journey-level class in the professional Management Analyst series. Positions at this level are generally assigned responsibility for the management and administration of program / project activities and independently perform responsible and difficult analytical, financial, systems, statistical, programmatic, management, and other administrative analyses duties in providing responsible staff support to a City department, office, and / or program area. Assignments are typically received in broad, outline form, and incumbents are expected to act independently in developing applicable resources and information. Projects may include statistical analysis, operations support, policy, procedures and budget development, or other areas specific to the department or office. Incumbents are expected to exercise independent judgment in selecting study approach and analytical techniques and in making sound recommendations based on study results.

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and / or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Provide assistance in resolving the more difficult operational and administration problems; identify problem areas and issues; plan, organize, coordinate, direct, and / or conduct administrative and / or management studies relating to the activities or operation of the assigned department, office, or program area; conduct complex surveys, research, and analysis on administrative, fiscal, and operational issues; determine analytical techniques and information-gathering processes and obtain required information and data for analysis; analyze alternatives and make recommendations regarding such areas as staffing, facilities, equipment, cost analysis, productivity, and policy or procedure modifications; discuss findings with management staff and prepare reports of study conclusions; oversee and assist in the implementation of recommendations. Provide complex staff assistance to management staff; participate on and provide staff support to a variety of committees and boards; prepare and present staff reports and other correspondence as appropriate and necessary. Plan, coordinate, implement, promote, and oversee assigned programs, projects, and initiatives; oversee and participate in the development and implementation of program / project goals, objectives, policies, procedures, and priorities; oversee and participate in the development and implementation of strategies and workplans for the achievement of these goals. Perform a range of duties involved in the identification, planning, development, and implementation of new and / or modified programs / projects that would promote and enhance the mission, goals, and objectives of the City; oversee or perform the necessary research and analysis to justify the appropriateness of implementing the proposed program / project; prepare presentation materials and background documentation; monitor project success using appropriate tracking and feedback systems. Perform a range of duties involved in researching, negotiating, and monitoring assigned contracts and agreements with outside suppliers, service providers, leasing agents, and others; ensure work is performed in compliance with contracts and agreements. Coordinate assigned services and program / project activities with those of other City programs, functions, departments and staff, boards, committees, and task forces as well as external agencies, groups, and the general public to ensure effective cooperation consistent with optimal efficiency, effectiveness, and economy; coordinate data, resources, and work products as necessary and upon request in support of a productive and positive working environment; represent the assigned area to public and private groups, organizations, and other City groups; provide information and assistance as appropriate. Ensure that assigned program / project activities and services comply with relevant federal, state, and local laws, policies, and regulations. Participate in the budget development process and budget monitoring activities for assigned areas of responsibility; collect and analyze financial data; review and analyze budget requests and budget changes; make recommendations and obtains final approval for changes; create data tracking and reporting systems; monitor monthly status. Attend and participate in professional group meetings; stays abreast of new trends and innovations in the fields of business and public administration and issues related to field of expertise. May direct the work of support staff on a project or day-to-day basis. Perform related duties as required.

The following generally describes the knowledge and ability required to enter the job and / or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of : Principles and practices of public administration. Organization and operation of municipal government. Municipal government functions specifically related to program area. Operational characteristics, services and activities of assigned program area. Principles and practices of program development and administration. Organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs related to area of assignment. Principles and practices of contract negotiation, preparation and monitoring. Principles and applications of critical thinking and analysis. Techniques and formulae for administrative, financial and comparative analyses. Methods and techniques of effective technical, administrative, and financial record keeping, report preparation, and presentation. Recent developments, research methods, current literature, and sources of information related to assigned programs and service areas. Terminology used in area of assignment. Principles and practices of budget preparation and administration and grant application and administration principles and practices. Finance and accounting systems. Principles of business letter writing. Federal, state, and local government organizations. Pertinent federal, state, and local laws, codes, and regulations. Principles of lead supervision and training, which may be applied to the supervision of volunteers. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Principles, trends, methods, and techniques used in customer service, public relations, public information, and program education and promotion. English usage, spelling, grammar, and punctuation. Ability to : Plan, organize, direct, coordinate, and evaluate assigned programs, projects, events, or technical area. Oversee and participate in the development and administration of program goals, objectives and procedures. Perform a range of professional analytical, programmatic and administrative duties involving the use of independent judgment and personal initiative. Collect, evaluate and interpret varied information and data. Research, analyze, and formulate recommendations, work plans, and activities regarding planning, technical, and administrative issues. Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Develop recommendations for problematic areas and implement and monitor changes. Read and interpret plans and specifications. Prepare clear and concise technical, administrative and financial reports. Prepare clear, accurate and concise tables, schedules, summaries and other materials in statistical and narrative form. Establish and maintain various data collection, record keeping, tracking, filing, and reporting systems. Research, negotiate, manage, and monitor contracts and agreements. Understand the organization and operation of the City, assigned program, and of outside agencies as necessary to assume assigned responsibilities. Understand, interpret, and apply administrative and departmental policies and procedures as well as pertinent federal, state, and local laws, codes, and regulations. Properly interpret, ensure compliance with, and make recommendations in accordance with laws, regulations and policies. Identify and respond to community and organizational issues, concerns, and needs. Coordinate multiple projects and meet critical deadlines. Organize and prioritize timelines and project schedules in an effective and timely manner. Plan, schedule, and review the work and performance of volunteers and subordinates in a manner conducive to proficient performance and high morale may be required for some positions. Participate in the preparation and administration of budgets. Operate and use modern office equipment including a computer and various software packages. Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person. Exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports. Work in a team based environment to achieve common goals. Coordinate multiple projects and complex tasks simultaneously. Meet the physical requirements to safely and effectively perform the assigned duties. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be : Education / Training : A Bachelor's degree from an accredited college or university with major course work in public administration, business administration, or a field related to area of assignment. Experience : Two years of responsible professional level administrative and management analysis experience. License or Certificate : Possession of an appropriate, valid driver's license.

Physical demands and working environment : The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment : Work is performed primarily in a standard office setting. Physical : Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods