Lease Administrator

Overview

Mission Pet Healthis adding aLease Administrator to be an important member of

our growing Legal Department.

Mission Pet Health (MPH) is an equal opportunity employer. Hiring decisions are administered without regard to race, color, creed, religion, sex, pregnancy, sexual orientation, gender identity, age, national origin, ancestry, citizenship status, disability, veteran status, genetic information, or any other basis protected by applicable federal, state or local law. We embrace diversity and are committed to creating an inclusive environment for all employees.

Job Summary: The Lease Administrator is an integral member of the Lease Management team, serving as a liaison between Mission Pet Health’s Legal & Compliance, Facilities, Operations, and Finance teams, and external landlord partners. This role owns the full lifecycle of commercial property leases, from document execution through renewals and beyond. The Lease Administrator ensures internal stakeholders have accurate, timely lease information to support decision-making, and that landlord interactions are professional and seamless. Success in this role requires strong communication skills, attention to detail, an analytical mindset, and a collaborative, service-oriented approach to supporting our Home Office leadership and more than 800+ hospitals nationwide.

Travel required: None

Responsibilities

Essential Functions:

• Create and maintain accurate lease abstracts; ensure integrity of lease data across all tracking and reporting platforms.
• Communicate, review, and administer commercial lease agreements, renewals, amendments, terminations, estoppels and SNDA agreements.
• Manage document version control and organization of all lease-related documentation.
• Track and confirm timely execution of new lease documents.
• Review leases for compliance with MPH standards and applicable legal or regulatory requirements; escalate and resolve issues as needed.
• Coordinate with Legal and Facilities teams to resolve landlord disputes and lease-related issues.
• Ensure both MPH and landlord parties remain compliant with all lease terms.
• Track and report on critical lease dates and financial obligations, including rent commencements, rent escalations, renewal deadlines, and other key terms.
• Support smooth lease transitions by managing landlord communication and onboarding processes.
• Escalate lease violations to the appropriate internal stakeholders and drive timely resolution.
• Generate data reports to identify trends, risks, and opportunities that support business strategy.Support all teams that require lease interpretation or lease information requests.
• Maintain and update all lease-related templates, checklists, and resources.
• Contribute to lease-related training and process development across departments.
• Draft landlord communications using approved templates for Legal review and approval.
• Track and update real estate meeting agendas and related documentation.

Additional Functions:

• Performs other related duties as assigned.

Qualifications

Required Knowledge, Skills, and Abilities:

• Strong attention to detail and accuracy.
• Proven ability to understand and interpret legal and lease language.
• Strong organizational skills; must be able to manage and prioritize multiple business objectives and projects with the proper sense of urgency and limited supervision.
• Must be highly flexible in handling a wide range of duties and projects simultaneously and as needs arise and effectively prioritize issues and timelines.
• Effective interpersonal and communication skills, with a servant leadership mindset.
• Experience in effectively communicating with multiple parties within a project (both internal and external).
• Highly motivated “self-starter” with the ability to work under strict project timelines.
• Strong written and oral presentation skills; ability to present concisely and with detail.
• Experience with or demonstrate the ability to use web-based tools, such as Microsoft Office Suite (Excel, PowerPoint, and Word).
• Experience with or demonstrate the ability to use systems that support property management, project management and lease administration.
• Strong desire to learn, grow, and contribute as a proactive and dependable team member.
• Ability to thrive in an autonomous, fast-moving, and dynamic environment.

Preferred Education and Experience:

• 4+ years of relevant work experience in project management and process improvement.
• Real Estate, Legal and/or Private Equity experience is preferred.
• Experience in supporting a national multi-site organization in lease administration, property management or a related role.
• BA/BS degree from a four-year college or university.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.

Reasonable Accommodations:

Applicants with disabilities may be entitled to reasonable accommodation under the Americans with Disabilities Act and certain state or local laws. If you need a reasonable accommodation in order to perform the essential functions of a position, please send an e-mail to and let us know the nature of your request and your contact information.