Senior Court Clerk

Senior Court Clerk

Under general supervision, the Senior Court Clerk provides lead direction to legal / clerical staff and performs complex legal clerical work in support of Court operations.

This is the advanced journey level in the Court Clerk series that performs lead work tasks (e.g., scheduling, setting priorities, training, assigning and reviewing work). Incumbents may perform the full range of duties of the Court Clerk classification as well as highly complex clerical work with a great degree of independence and assist the supervisor / manager in the coordination of workflow. Must collaborate with coworkers and Court leadership to provide internal and external stakeholders with the highest level of customer service and support in accordance with applicable rules, statutes, policies and procedures. This class is distinguished from a higher level supervisory / management classification, which is responsible for the full scope of supervisory duties.

The Court reserves the right to assign or reassign duties as required to achieve business and operational objectives. When assigned, all the essential functions and duties listed below must be accomplished effectively, are standard, and may not be inclusive of all functions and duties that may be assigned. Essential functions and duties may include, but are not limited to those listed below.

• Leads, plans, organizes, directs and coordinates the activities of staff such as : providing resources for staff to properly perform their assignments; coordination of staff workflow within and in conjunction with other departments, system partners or outside agencies; monitors the progress of work completed by staff, including timeliness and quality of work; reevaluates workload during periods of change and adjusts duties accordingly.
• Trains and instructs staff in work methods and procedures; prepares training manuals and materials.
• Ensures the Court's objectives are met by performing any necessary problem solving and research; supports operations and staff by aiding in resolution of difficult work problems and questions.
• Stays informed of legal updates impacting the Court and areas of oversight; updates procedures and processes; participates in implementing and development project and program planning; establishing goals; identifies and recommends changes to improve operations in assigned area(s).
• Prepares and maintains a wide variety of records and reports related to assigned work.
• Provides input into selection decisions.
• Provides input to the supervisor / manager regarding areas of deficiency, performance evaluations and may recommend that corrective action may be necessary.
• Interprets polices and procedures to employees through staff meetings, bulletins, instructions and other means; informs staff of procedural changes.
• Serves as a liaison with other departments, outside agencies, concerned parties and the public to provide information, resolve problems and coordinate schedules and activities.
• Performs all the duties of a Court Clerk as outlined in the Court Clerk Trainee / Court Clerk Job Description as needed.
• Establishes and maintains effective working relationships with judicial officers, other staff, members of the public, the parties and others encountered during work.
• Performs a wide variety of technical Court operations duties as necessary to provide back-up coverage for other staff.
• Travels between Court facilities to perform duties as required.
• Performs other related duties as assigned.

Either I

Experience : One (1) year of experience in the class of Court Clerk in El Dorado County Superior Court service.

Or II

Education : High School Diploma or equivalent GED.

AND

Experience : Three (3) years' experience preparing or processing legal documents, forms and records used in proceedings in a California Superior Court. Experience working in a governmental agency, legal clinic or law office is desirable.

Substitution : 1) Completion of an Associate of Arts degree or higher level of education from an accredited college or university in a course of study related to the knowledge, skills and abilities for the classification; or 2) Completion of a legal assistant or paralegal certificate program from an accredited business school, college or university may be substituted for the required experience up to a maximum of one (1) year.

Supervisory training or lead work experience.

Knowledge of :

Ability to :

Other Requirements

The physical demands and work environment characteristics described here are representative of those that must be met by an incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Requirements : Strength, dexterity, coordination and vision to use a keyboard and monitor; hearing to communicate with the public and Court staff; ability to sit for extended periods of time; walk or otherwise move within the Court facilities; reach with hands and arms; vision to read and write material; sufficient strength to lift, carry, push or pull materials weighing up to 25 pounds; lifting position may be from floor to waist, and / or from the waist to an overhead position; to stoop, kneel, squat and crouch to pick-up or move objects, office equipment and records; speak clearly on the telephone and before groups.

Working Environment : Work is performed in an office environment with little exposure to outside temperatures or dirt and dust. Incumbents are expected to work inside buildings, along or closely