Construction Administrator

Construction Administrator

The Construction Administrator role is pivotal in providing essential administrative and operational support to ensure the smooth execution of construction projects. This position involves coordinating documentation, maintaining compliance records, supporting field operations, and facilitating communication between project managers, subcontractors, and office staff.

Responsibilities

Answer phones, file documents, organize office operations, and order supplies / meals for meetings

Support general office organization and assist with day-to-day administrative tasks

Obtain, organize, and maintain subcontractor Certificates of Insurance (COI)

Print and manage subcontractor lists for each project; upload documents to project folders and systems

Prepare and organize binders and update employee motor vehicle reports

Maintain employee training spreadsheets, including certification expiration notifications

Collect and organize OSHA 10 cards and other certifications for payroll processing

Track employee medical cards and CDL expiration dates using Outlook Calendar or similar software

Notify relevant staff of random testing lists and update related spreadsheets

Manage add / delete lists for pre-employment and random testing

Maintain spreadsheets for field office locations and rentals

Coordinate with project managers for field office needs (utilities, supplies, portable toilets)

Assist with fuel tax returns and maintain records for previous periods

Prepare police reports, copy paid invoices / checks, and maintain cleared check lists

Verify payments to subcontractors and send verification letters

Collaborate with payroll and accounting staff to enter cost plus work and double-check labor rates and equipment lists

Essential Skills

Prior experience in construction administration, office management, or related field preferred

Strong organizational and multitasking skills

Proficiency with Microsoft Office Suite (Excel, Outlook) and document management systems

Ability to communicate effectively with staff, subcontractors, and auditors

Attention to detail and commitment to maintaining accurate records

Familiarity with compliance requirements (OSHA, CDL, insurance) is a plus

Excel skills (Pivot Tables, VLOOKUP, basic formulas)

Adobe proficiency

Strong math skills

Additional Skills & Qualifications

Bluebeam experience

Cost Plus Reports familiarity

Knowledge of OSHA, CDL, insurance documents, and COIs

Work Environment

Office-based role located in Watertown, CT

Family-oriented atmosphere with a small office team supporting field personnel

In-office presence required five days a week, with some flexibility for short breaks or occasional remote days

Company closes for two weeks at the end of the year for holidays

Competitive benefits including a 25% 401(k) match with no cap and profit-sharing opportunities

Job Type & Location

This is a Contract to Hire position based out of Watertown, CT.

Pay and Benefits

The pay range for this position is $29.00 - $36.06 / hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.

If eligible, the benefits available for this temporary role may include the following :

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off / Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Watertown, CT.

Application Deadline

This position is anticipated to close on Nov 30, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.