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Accounts Payable Specialist

Accounts Payable Specialist

Premier Island ManagementGulf Breeze, FL, United States
8 days ago
Job type
  • Full-time
Job description

I. Summary of the main function / purpose of the position :

Responsible for the accurate and efficient processing of accounts payable

transactions using Sage 50.

II. Minium Requirements :

  • Three to Four years of experience in Accounts Payable.
  • Experience in the Homeowners Association Industry is a plus.

III. Key Principal Duties / Responsibilities :

  • Accurately code and process invoices, vouchers, expense reports, and check

    • requests in accordance with standard accounting procedures.

  • Manage all vendor communications via phone and email, ensuring prompt and

    • professional responses.

  • Prepare and process purchase order requisitions, ensuring compliance with

    • company policies.

  • Match incoming invoices with corresponding purchase orders and all necessary

    • supporting documentation.

  • Investigate and resolve discrepancies related to invoice processing and purchase

    • orders.

  • Prepare and execute batch check runs for timely vendor payments.
  • Assist with monthly financial reporting and closing processes to ensure accuracy.
  • Reconcile accounts, identifying and correcting errors in postings or omissions in

    • compliance with accounting standards.

  • Process remittance information from checks and invoices, ensuring accurate

    • account crediting in accordance with standard procedures.

  • Research and resolve internal and external account inquiries, providing clear

    • communication on issue resolution.

  • Maintain organized accounting records, documents, and reports for audit and

    • reference purposes.

  • Perform additional tasks and projects as needed to support the Accounting

    • Department.

    IV. Required Skills & Competencies :

  • Proficiency in Sage 50 (Peachtree) and Microsoft Office Suite (Outlook, Excel, and

    • Word).

  • Strong attention to detail, accuracy, and confidentiality in handling financial

    • transactions.

  • Ability to process a high volume of invoices efficiently, including purchase order (PO)

    • matching.

  • Effective communication skills, both written and verbal, for professional interactions

    • with vendors, colleagues, and management.

  • Ability to prioritize tasks and work independently in a fast-paced, high-volume

    • environment.

  • Strong organizational and time management skills to meet deadlines.

    • V. Physical Demands : (specifics to the job itself)

  • The Accounts Payable Administrator role primarily involves prolonged periods of

    • sitting and extensive use of office equipment, including computers. This can lead to

    muscle strain and require sustained concentration and attention to detail. The

    position also demands prolonged computer use for data entry, necessitating a high

    level of accuracy and precision.

  • This role is deadline-driven, which may create periods of high stress. Additionally,

    • the incumbent will interact with a diverse range of individuals to address various

    financial and administrative matters.

  • The position may occasionally require light lifting of office supplies and materials.

    • The physical demands described here represent those necessary to successfully

    perform the essential functions of the role.

    VIII. Work Environment :

    Quiet Office Environment / Not a Remote Position

    IX. Additional Remarks :

  • Knowledge of Microsoft Office
  • Knowledge of business English, spelling and math
  • Writing skills to prepare correspondence, reports and related documents
  • Ability to prioritize and organize work
  • Ability to make moderately complex decisions in accordance with policies
  • Ability to assist employees and vendors in a pleasant, clear and courteous manner
  • Ability to remember names, locations and functions of offices and personnel served
  • Ability to understand and follow oral and written instructions
  • Ability to establish and maintain effective working relationships with other

    • employees and the public

  • Ability to maintain confidential information
  • Ability to work under high pressure situations
  • Must possess the understanding of non-employee and / or contract employee status

    • for the

  • purpose of processing 1099's
  • Must demonstrate exceptional organizational skills for maintaining accurate and

    • organized accounts payable filing system

    The Premier Culture :

    The Premier Culture is Premier's Mission, Vision, and Values in practice.

    The Premier Culture is defined by regular practices ingrained into every way Premier

    does business.

    Each employee should know and perform the Non-Negotiables :

    Examples of these are as follows :

  • Smile and make eye contact. (10 / 5 Rule)
  • Speak to everyone in a friendly manner.
  • Use the guest's name.
  • Take Ownership.
  • Invite guests to come back.
  • Know your job.
  • Know the resort.
  • Have a sense of urgency.
  • Take pride in your personal appearance.
  • Use Proper Etiquette.
  • Do it right the first time.
  • Never say NO.
  • Hold daily line-up meetings.
  • Provide needed training and supplies.
  • Always maintain an open-door policy.
  • Be visible.
  • Employee Recognition.

    • Culture is the backbone of Premier Island Management Company, and there is

    zero tolerance if the Mission, Vision, Values, Non-Negotiables and

    Management Accountabilities are not practiced by employees every day.

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    Account Payable Specialist • Gulf Breeze, FL, United States