Manager Events Plan & Strategy, OncologyOrlando, FL

Manager Of Event Planning And Strategy

At AdventHealth Orlando, what started as a converted farmhouse in rural Central Florida has become Central Florida's major tertiary health care facility. Patients come from the Southeast, the Caribbean and even as far as South America for our proven expertise and compassionate health care.

With a variety of Orlando hospital jobs, we invite you to start or elevate your career with a new job at AdventHealth Orlando. We constantly seek out Orlando nurses, medical assistants, nurse assistants, patient care and health administration professionals who share our passion for whole-person health care. Learn more about our open positions and apply to become an invaluable part of our team.

Every day, our fellow team members show up to work, unified by one shared mission : Extending the Healing Ministry of Jesus Christ. As a faith-based health care organization, our story is one of hope as we strive to heal and restore the body, mind and spirit. Though our facilities are spread across the country, this unwavering belief binds us together. Across every office, exam and patient room, we're committed to providing individualized, holistic care. This is our Christian mission, and it inspires us to help make communities healthier and happier.

The manager of event planning and strategy is responsible for the coordination of business events, elements of which include, but are not limited to, event experiential creation, agenda development and recommendations, preparation and facilitating of intention meeting with stakeholders, event program development in partnership with audio visual team, speaker database and recommendations based on event intention and scope, preparation and proofing of written / graphic materials, show-flow development, pre-production meetings, vendor / site research, contract negotiation, expense management, food and beverage selection, audio visual management, budget reconciliation, and event analysis and statistics, including client / attendee engagement.

Communication Proficiency : Ability to convey ideas effectively in both written and spoken formats.

Organization & Time Management : Demonstrates basic skills in organizing tasks and managing time effectively.

Collaboration Skills : Openness to work with a team and contribute to joint objectives.

Client Interaction : Basic skills in understanding and addressing client feedback and concerns.

Master of Diplomacy : Exceptional skills in navigating high-stakes situations, making critical decisions that benefit both the project and client relationships. This individual stays current on event industry trends, market climates and competitive activities and recommends ways, among colleagues, to leverage opportunities. He / she demonstrates working knowledge of business and works closely with the event owner / sponsor of the project to develop the event profile (goal, responsibilities, budgets, timelines, etc.), scheduling the date of the event, securing venues, negotiating contracts, planning and coordinating the event and frequently providing on-site management of the event. The event planning and strategy manager cultivates collaborative relationships with in- and external resources to support activities.

The value you'll bring to the team :

Demonstrates through behavior AdventHealths core values of Quality and Service Excellence, Community Well-being, High Ethical Standards, Stewardship and Inclusiveness

Builds and fosters relationships with clients to identify their needs and ensure customer satisfaction through post event surveys.

Sources and manages hotels and venues for international guests, staff, VIPs and attendees, then negotiates rates and contracts, as well as airfare, ground transportation, local staffing and local vendors

Books and coordinates arrivals and departures, meeting spaces with AV and F&B requirements, and social activities, including dinners and special events

Procures and organizes all vouchers, tickets, credentials and itineraries for confirmed services

Develops measurement framework, as well as tracks and reports on KPIs for each event

Proposes new ideas to improve the event planning and implementation process

Negotiates with vendors to achieve the most favorable terms for goods and services

Co-manages vendor relationships (agencies, vendors, caterers, etc.)

Require three vendor quotes prior to selection.

Manage and update preferred vendor list for respective division.

Qualifications :

Bachelor's of Science or Bachelor of Arts in Marketing, Communication, Business and / or related field

5 Experience Required

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.