Administrative Assistant

Construction Administrative Assistant

Are you a highly organized and detail-oriented looking to play a pivotal role in a dynamic construction environment? We are seeking a Construction Administrative Assistant to join our team and support project operations, ensuring seamless communication and documentation processes. If you thrive in fast-paced settings and have a passion for the construction industry, we want to hear from you!

Key Responsibilities :

Provide administrative support to construction managers, project leads, and team members.

Manage correspondence, prepare reports, and maintain project documentation.

Coordinate scheduling for meetings, site visits, and contractor appointments.

Assist with permit applications, regulatory filings, and compliance tracking.

Monitor and organize inventory, purchase orders, and material deliveries.

Communicate with clients, subcontractors, and vendors to support project progress. Utilize construction management software to track project timelines and budgets.

Handle data entry, invoicing, and process expense reports.

Maintain confidentiality and accuracy across sensitive project records and communications.

Requirements :

Proven experience in an administrative role, preferably in the construction industry.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.

Familiarity with construction management software is highly desirable.

Excellent verbal and written communication skills.

Strong organizational abilities and attention to detail.

Ability to prioritize tasks and meet deadlines in a fast-paced environment.

Problem-solving aptitude and a proactive approach to challenges.