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Operations Associate

Operations Associate

The Archer School for GLos Angeles, CA, US
7 days ago
Job type
  • Full-time
Job description

Job Description

Job Description

Summary : The Archer School for Girls is currently seeking an Operations Associate to start immediately. The Operations Associate supports all aspects of operations within the School. The Operations Associate works closely with the Associate Head of School for Finance and Operations (AHSFO), the Director of Facilities and Operations and the Senior Administrative team.

Essential Duties and Responsibilities :

Health and Safety

  • Maintains Safety and Emergency Plan
  • Member of Safety Committee
  • Coordinates CPR and safety training
  • Schedules all emergency drills
  • Schedules all Safety Committee meetings
  • Maintains all safety files

Neighbor / Community Relations / CUP Compliance

  • Acts as Neighborhood liaison and fields neighbor inquiries
  • Maintains neighbor complaint log
  • Schedules and attends annual and biannual neighbor meetings as required by the Conditional Use Permit (CUP)
  • Supports the AHSFO with CUP Compliance
  • Maintains CUP calendar

    • Contract and Insurance Administration

  • Tracks incoming and outgoing contracts
  • Assures that contracts are fully executed and filed electronically
  • Orders insurance certificates associated with contracts
  • Monitors ongoing insurance certificates with vendors
  • Tracks and maintains insurances certificates required by contracts
  • Assures that insurance certificates include the contractually required language and insurance amounts
  • Coordinates with Business Office to ensure all contracted services have a valid contract

    • Event Scheduling

  • Works with Academic team and Head’s Assistant on the annual calendar
  • Handles room reservations
  • Works with facilities team to ensure all school events are properly executed
  • Miscellaneous duties related to event management

    • Auxiliary Services

  • Manages overall relationship with food service vendor
  • Works with kitchen staff on daily lunch program, catering and logistical matters
  • Works closely with the Director of Transportation to support the bus program
  • Assists with the annual transportation registration for buses and updates bus routes as changes occur

    • Required Knowledge, Skills and Abilities :

  • Strong project management skills
  • The highest level of integrity
  • Superior oral and written communication skills
  • Flexible problem solver with ability to work with a variety of people and personality types

    • Education and / or Experience

  • Experience in operations or facilities management
  • Experience in an independent school is preferred.

    • The Archer School for Girls is an educational community that supports and challenges young women to discover their passions and realize their true potential. Beyond competitive pay and benefits, employees enjoy working in a collegial, growth-oriented, and joyful community. We seek employees who will contribute to an equitable and just learning environment. Integral to its mission, Archer has remained passionately committed to cultivating a diverse and inclusive community where all students can thrive personally and academically. To learn more about the School, visit www.archer.org.

    Salary range : $31.25 to $45.65 per hour (depending on qualifications and experience)

    To apply, please click on the blue APPLY button.

    No phone calls, please. The Archer School for Girls is an Equal Opportunity Employer.

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    Operation Associate • Los Angeles, CA, US