Human Resources & Payroll Administrator

Human Resources & Payroll Administrator

Location: Bellevue,
Reports to: Human Resources Manager

Position Type: Full-Time, Non-Exempt
Compensation: $31-36/hour

About the Club

For nearly 70 years, Boys & Girls Clubs of Bellevue has been dedicated to providing safe spaces for Bellevue's youth outside of school hours. We focus on serving neighborhoods with the greatest need, ensuring equitable access to life-enhancing programs centered on academics, health, and leadership. Our mission is to empower all young people, especially those who need us most, to reach their full potential as productive, caring, and responsible citizens.

Position Overview

The Human Resources & Payroll Administrator plays a key role in supporting the daily operations of the Human Resources department. This position works closely with the Human Resources Manager to ensure smooth, compliant, and efficient HR and payroll processes across the organization. The ideal candidate is detail-oriented, highly organized, and comfortable managing sensitive information with professionalism and discretion. As the organization continues to grow, this role will also support recruitment, onboarding, benefits administration, compliance, and other HR functions to ensure a positive and consistent employee experience.

Key Responsibilities

Human Resources Support

• Assist the Human Resources Manager with a wide range of HR functions and projects.
• Support recruitment activities, including posting positions, coordinating interviews, and preparing offer documentation as needed.
• Support onboarding processes, including preparing new hire documentation, coordinating background checks, and ensuring a positive onboarding experience.
• Maintain accurate and confidential employee records in accordance with organizational policies and legal requirements.
• Maintain accurate employee data in HRIS and payroll systems; ensure data integrity across platforms.
• Assist with benefits administration, employee communications, and HR-related inquiries.
• Provide administrative support for performance management, employee relations, and other HR initiatives as assigned.
• Assist with compliance reporting, audits, and required state and federal documentation.
• Provide administrative support during high-volume hiring periods as the organization expands.

Payroll Administration

• Manage the biweekly payroll process in ADP, ensuring accuracy, timeliness, and compliance.
• Maintain and update payroll records so employee information is current, complete, and compliant with organizational and legal requirements.
• Review and verify timesheets, wage changes, deductions, and other payroll-related data with a high level of accuracy.
• Ensure accurate tracking of paid leave, accruals, and wage adjustments.
• Serve as the primary point of contact for employee payroll questions, providing professional, clear, and timely support.
• Partner with the HR Manager and the Finance team on payroll reconciliation and to resolve discrepancies promptly, ensuring clean and accurate payroll cycles.
• Reconcile payroll reports and assist with journal entry preparation.
• Support year-end payroll activities, including W-2 preparation and reporting requirements.
• Recommend and support process improvements in payroll workflows.

Qualifications

• Prior experience in human resources, payroll, or a related administrative role.
• Familiarity with ADP or similar payroll systems is strongly desired.
• Knowledge of employment laws, wage and hour compliance, and HR best practices, or willingness to learn through guided research.
• Strong attention to detail and ability to maintain confidentiality.
• Excellent communication, organizational, and time-management skills.
• Ability to work independently while also collaborating effectively within a team.
• Comfort working in a fast-paced environment with shifting priorities as the organization grows.

Work Environment

This is a full-time, on-site position that requires regular interaction with employees, managers, and external partners. The role involves handling confidential information and requires a high level of professionalism, discretion, and reliability. Occasional support during peak hiring or payroll periods may be required.

Disclaimer

This position description generally describes the principal functions of the position and the level of knowledge and skills typically required. It does not constitute an employment agreement between the employer and employee, and it is subject to change as the needs of the employer and the requirements of the job change.

Equal Employment Opportunity and Non-Discrimination

Boys & Girls Clubs of Bellevue is committed to equal opportunity for all employees and applicants. BGCB does not discriminate in hiring, assignment, promotion, or other conditions of staff employment because of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender, gender identity, veteran status, disability, genetic information, or any other status protected under local, state, or federal law.

In accordance with the Americans with Disabilities Act, upon request, reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of our positions.