Physical Therapy Office Manager - Eastern Long Island Hospital

Position Summary

This position requires the Office Manager to be responsible for phones and typing reports including MD eval/progress notes, organization of patient records. The Officer Manager will assist Director with PI reports, therapist credentialing, therapist scheduling, budget preparation, purchase orders and payroll. The Office Manager will assure confidentiality of patient information, assist with patient billing, scheduling and registration, computer entry, and insurance authorization.

Job Duties& Essential Functions:

• Plans and works within established budget; implements cost saving procedures.
• Projects revenues as basis of budget, visits, evaluations, fitness renewals.
• Manages equipment purchasing and maintenance.
• Manages housekeeping contracts, landlord relations and scheduling.
• Good typing, computer and organizational skills.
• Investigates incident reports which occur within the department.
• Responds to any complaints regarding the facility.
• Cooperates with all personnel in the proper conduct of the department.
• Maintains ethical relationships.
• Adheres to hospital and departmental rules and regulations.

• Participates in in-service programs.

• Supply ordering and Pickup
• Patient Registration
• Abstracting and finalizing monthly bills – check requests
• Billing Input
• Verifying & getting authorization from insurance companies
• Deposit and verification of all monies received
• Respond to requests of documentation from outside sources
• Oversee all daily processes
• Requesting support services, and building maintenance items
• Payroll input
• Quarterly fire drills/ Annual disaster drill
• Monthly MD/Insurance Statistics
• Take check deposits to Chase in Greenport
• Prepare daily charts and encounters
• Maintenance and organization of all medical records
• Accounts payable and receivable
• Covering PT Therapy Aides on occasion
• MD communication

Required Experience & Qualifications

• High school graduate or equivalent
• Ability to operate computer/fax/copier
• American Heart Association BLS AED certification - Must be American Heart with Skills Portion done in Person

Preferred Experience & Qualifications

• Five (5) years clerical experience

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to communicate with patients, office staff and medical providers. The employee must be able to exchange accurate information in these situations.

• Good vision and hearing.
• Sufficient mobility and dexterity of both arms or mechanical substitutes to write and operate information of processing equipment.

• Ability to verbally communicate information internally and to external agencies.

The responsibilities and tasks outlined in this job description are not exhaustive and may change as determined by the needs of SBELIH.

Special Notes:Resume/CV should be included with the online application.

• Stony Brook Medicine is a smoke-free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
• All Hospital positions may be subject to changes in pass days and shifts as necessary.
• This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
• This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook Eastern Long Island and related facilities.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established based on relevant experience. The above salary range (or hiring range) represents SBEILH’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

Your total compensation goes beyond the number in your paycheck!

Prior to start date, the selected candidate must meet the following requirements:

• Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Eastern Long Island’s Employee Health Services *
• Complete electronic reference check with a minimum of three (3) professional references.
• Successfully complete a 4 panel drug screen*
• Meet Regulatory Requirements for pre-employment screenings.
• Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

*The Human Resources department will be responsible for any fee incurred for examination.

Company Overview:

As part of Stony Brook Medicine, Stony Brook Eastern Long Island Hospital (SBELIH) combines the best in academic and community medicine, improving access to advanced medical care for residents of the North Fork and Shelter Island. With 70 beds, SBELIH is Suffolk County’s first hospital, serving the North Fork since 1905. SBELIH provides care to 25,000 year-round residents and expanding to 60,000 summer residents with comprehensive healthcare solutions, including behavioral health, medical-surgical, orthopedics and general surgery, wound care, interventional pain management and GI, advanced ambulatory care, diagnostic, and physical therapy services. The hospital is also a clinical campus and training site for Stony Brook Medicine, with its first SBELIH Psychiatry resident having graduated in 2022.

StaffCo is a Professional Employer Organization, commonly referred to as a PEO, duly organized and registered under the New York Professional Employer Organization law. StaffCo and SUNY have entered into a professional employer agreement under which StaffCo is the employer of Stony Brook Eastern Long Island employees and responsible for all aspects of employment, including hirings, promotions, disciplines, terminations, the day-to-day direction and supervision of work, as well as labor relations and collective bargaining. StaffCo is fully responsible for providing all payroll and human resources services, including the payment of wages, collecting and reporting payroll taxes and maintaining any and all employee benefits. SUNY Stony Brook Hospital is responsible for the operation of the hospital and provision of health care and is the co-employer as is necessary to conduct its responsibilities and for related licensure, regulatory or statutory requirements and obligations.

Given StaffCo’s employment responsibilities, it is deemed the “employer” for employment and labor law purposes. Thus, the employees are private sector employees of StaffCo, not public sector employees of SUNY. The private sector nature of the StaffCo employees has been approved by NYS Civil Service and upheld in a decision by the US National Labor Relations Board.

Stony Brook Medicine is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

Stony Brook Eastern Long Island Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.