Sourcing & Procurement Specialist

Job Description

Job Description

Benefits :

401(k)

401(k) matching

Dental insurance

Health insurance

Paid time off

Vision insurance

Position Summary

At RGI Creative, every project begins with an ideaand the right materials bring that idea to life. The Sourcing & Procurement Specialist ensures our teams are equipped with the best resources, whether that means discovering innovative materials, sourcing specialized hardware, or negotiating vendor relationships. This role balances cost, quality, and timeliness while acting as a proactive partner to our designers, fabricators, and project managers.

Think of this role as both explorer and orchestrator : scouting the market for the right resources, then coordinating their seamless arrival into our workflow.

Responsibilities & Accountability

1. Strategic Sourcing & Supplier Management

• Research, identify, and source diverse materials, hardware, electronics, and specialty components to support creative and fabrication needs.
• Evaluate vendors for cost-effectiveness, quality, and reliability; negotiate favorable terms.
• Build and maintain a robust supplier network to ensure innovation, flexibility, and risk mitigation.
• Stay informed of industry trends through trade shows, market research, and vendor outreach.

2. Order Processing & Inventory Coordination

• Generate, track, and manage purchase orders in Foundation ERP; maintain purchase logs and reporting.
• Coordinate with Warehouse and Shop teams to ensure timely delivery, pickups, and staging.
• Anticipate material requirements based on project schedules, reducing delays and urgent requests.

3. Cross-Functional Collaboration & Team Support

• Partner with Design and Fabrication teams to propose sourcing alternatives, material samples, and innovative options.
• Work closely with Project Management to align procurement with budgets, timelines, and milestones.
• Assist with operational and safety supply purchasing, supporting RGIs culture of care and compliance.

4. Compliance, Record-Keeping & Reporting

• Archive all purchase documentation and verify alignment with invoicing and job costing.
• Provide weekly reports on purchase status, supplier performance, and cost-savings opportunities.
• Ensure all procurement aligns with RGIs purchasing flow and cost-code structure.

5. Continuous Improvement & Market Intelligence

• Benchmark sourcing practices against industry leaders (e.g., ROTO) and identify areas for advancement.
• Recommend process improvements that enhance efficiency, sustainability, and cost control.
• Share insights with leadership to strengthen RGIs competitive edge.

Qualifications & Skills

Required :

• 23 years of experience in purchasing, procurement, or supply chain.
• Demonstrated ability to research and source specialty materials .
• Strong organizational and detail-oriented mindset.
• Proficiency with purchasing / accounting software; ERP experience (Foundation preferred).
• Excellent communication, negotiation, and relationship-building skills.

Preferred :

• Bachelors degree in Business, Supply Chain, or related discipline.
• Professional certifications (CPP, CPSM, or similar).
• Experience in design-build, fabrication, or project-driven procurement environments.

Accountability Framework

• Own the end-to-end sourcing and procurement workflow , from vendor identification to final delivery.
• Anticipate project needs and respond with proactive solutions.
• Report regularly on procurement status and supplier performance.
• Support RGIs commitment to efficiency, creativity, and client success.

About RGI Creative

RGI Creative is a design and fabrication firm specializing in exhibits, events, and environments . For over 45 years, weve transformed ideas into immersive, memorable experiences for Fortune 500 companies, government agencies, museums, and cultural institutions. Our culture thrives on collaboration, craftsmanship, and creativitymaking every team members role essential in delivering excellence.