Document Control Specialist II

The Document Control Specialist II is responsible for coordinating, tracking, distributing, and managing project documentation throughout the project lifecycle. This position plays a key role in ensuring all project documents are accurate, current, and properly stored in accordance with company and contractual requirements. The ideal candidate has hands-on experience with Procore, Oracle Unifier, and document management within the Heavy Civil Construction industry.

Major Duties & Responsibilities

• Coordinates with project teams, engineers, subcontractors, and clients to ensure document edits, approvals, and submissions are completed accurately and within required deadlines.
• Implements and maintains standardized document control procedures to ensure consistent management and traceability of all project documentation.
• Utilizes Procore and Oracle Unifier for uploading, tracking, and managing project documents, submittals, RFIs, and drawing logs.
• Maintains and updates the document tracking and production systems for all forms of documentation (drawings, specifications, submittals, contracts, etc.).
• Ensure proper version control, document numbering, and archiving of obsolete or superseded records.
• Reproduces and distributes controlled copies of project drawings, specifications, and related materials to internal and external stakeholders as required.
• Ensures all completed documents are reviewed and approved by authorized personnel before release or distribution.
• Manage electronic filing systems and maintain the document control database for easy access and traceability.
• Train and support project team members on document control procedures and software usage.
• Identify opportunities to improve document control processes and implement best practices.
• Provides coverage for other Document Controllers

Skills & Qualifications

Preferred Qualifications

“Halmar International is an Equal Opportunity Employer – M / F / Veteran / Disability / Sexual Orientation / Gender Identity.”