Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to join our team in Cheyenne Wyoming. In this long-term contract position, you will provide essential support to ensure smooth daily operations, handling a variety of administrative tasks with a high degree of organization and efficiency. The ideal candidate will have a proactive approach to problem-solving and excellent communication skills.

Responsibilities :

• Answer and manage inbound calls while providing courteous and attentive assistance.
• Perform accurate and timely data entry tasks to maintain up-to-date records.
• Coordinate daily mail activities, including distribution and scanning of documents.
• Manage office supplies by tracking inventory and placing orders as needed.
• Maintain confidentiality while handling sensitive documents and agreements.
• Organize and maintain paper and digital filing systems to ensure easy access to information.
• Assist in scheduling and coordinating meetings, appointments, and vendor interactions.
• Utilize tools such as Google Suite, Slack, and Apple Macintosh to enhance productivity.
• Act as the first point of contact for visitors, ensuring a welcoming and attentive reception.
• Support the team with additional administrative duties as required.
• At least 3 years of experience in administrative support or a related role.
• Proficiency in using Google Suite, Slack, and Apple Macintosh systems.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Experience with data entry and maintaining accurate records.
• Familiarity with handling confidential documents and maintaining discretion.
• Excellent communication skills, both written and verbal.
• Ability to manage schedules and coordinate with internal and external stakeholders.
• Previous experience in mail distribution, filing, and receptionist duties is preferred.