Commercial Assistant Property Manager

Job Description

Job Description

Position Summary :

This role assists in all administrative and accounting aspects necessary for the efficient operation and management of a portfolio of buildings including tenant / vendor relations, lease administration, accounts payable, accounts receivable, financial reporting and team support.

Essential Duties and Responsibilities :

The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

Property Maintenance and Tenant Interaction :

• Courteously answer incoming calls; handle responses to customer requests and / or complaints; establish and maintain favorable customer relations.
• Maintain and oversee project amenities (if applicable) including, but not limited to, conference center scheduling, fitness center applications, distributing access cards, etc.
• Maintain online work order system by updating tenant information and entering work orders as needed; follow up with tenants and engineers on tenant requests.
• Coordinate moves of tenants in and out of the building.
• Review and send correspondence; rent increase letters, commencement letters, etc. in a timely manner
• Maintain rent roll and lease files in system; review for accuracy monthly.

Property Reporting and Accounting :

Vendor Administration :

Other Responsibilities :

Supervisory Responsibilities :

Qualifications :

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and / or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Experience :

Education :

Computer Skills :

Certificates or licenses :

Other Desired Skills and Abilities (preferred) :

Reasoning Ability :

Work Environment :

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Physical Demands :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit for extended periods of time, some bending, lifting, stooping and stretching. It requires effective eye-hand coordination and manual dexterity sufficient to operate a keyboard, telephone and other office equipment. It also requires the ability to speak, hear, to use hands and fingers to feel and handle or operate controls. Specific vision abilities required by this job include close vision, distance vision, peripheral vision and the ability to adjust focus.

The employee is occasionally required to stand, walk and kneel.