Administrative Coordinator I - Arts & Sciences, Chemistry

Administrative Coordinator

Provides general administrative project and / or program support for department or program areas.

Primary Duties & Responsibilities :

• Serve as the lead coordinator for department events and seminars (e.g. alumni annual event, student events, annual department events, named lecture banquets, new outreach and industry events). This includes coordinating space needs, organizing catering or food and beverage purchases, coordinator travel for visitors, and working with other faculty and staff on programming and AV or other needs for the event.
• Assists Department Outreach Coordinator with all facets of department outreach, including coordination of faculty interview visits, graduate student recruitment outreach, building new industry partnerships, alumni association management and outreach. Duties include managing events, booking travel and accommodations, etc.
• Provides general administrative support across department needs, including copier management, light course materials assistance, directing visitors, students, staff, faculty appropriately when they have questions or concerns arise. Performs daily administrative and front office duties as needed, such as assisting faculty and course instructors with basic needs for courses like copying, maintaining files, ordering shredding pickups or supplies, calling for maintenance or entering facilities requests, etc.
• Maintains a system for managing reservations for Chemistry-controlled conference rooms and classrooms in the department, verifies and confirms room reservations. Communicates with faculty and staff and / or external parties regarding the reservation system and troubleshooting issues or scheduling conflicts that arise.
• Assists with department communications including annual newsletter dissemination, alumni programming communication, events and fundraising / gifts communications, and information gathering and upkeep of department websites In order to ensure that information regarding the department is up to date.
• Assist with event budget development and tracking, including monitoring expenses.
• Perform other duties as assigned.

Working Conditions :

Physical Effort :

Equipment :

Required Qualifications :

More About This Job :

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications :

Grade : G07-H

Salary Range : $19.29 - $29.91 / Hourly

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request. All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure / certification verification, physical examination, certain vaccinations and / or governmental registry checks. All offers are contingent upon successful completion of required screening.

Personal

Wellness

Family

For policies, detailed benefits, and eligibility, please visit : https : / / hr.wustl.edu / benefits /

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University's policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. Washington University is dedicated to building a community of individuals who are committed to contributing to an inclusive environment fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.