Accounts Payable & Cash Receipts Specialist

Accounts Payable And Cash Receipts Specialist

Franklin Pierce University (FPU) is seeking a detail-oriented, organized, and qualified professional to join our finance team as an Accounts Payable and Cash Receipts Specialist. This position plays a key role in ensuring the timely and accurate processing of accounts payable and cash receipts, supporting financial reporting and compliance efforts, and providing essential backup for payroll and other accounting functions.

Essential Functions :

• Accounts Payable Processing
• Processing of accounts payable invoices, statements and purchase orders.
• Processing accounts payable weekly check run.
• Reconciliation of accounts payable aging monthly.
• Vendor maintenance.
• W-9 and 1099 processing, maintenance and year end filing.
• Journal entries related to corrections, deferrals and accruals.
• Maintenance of AP related reports in database (PO, cash requirements, etc.).
• Queries and miscellaneous analysis related to payable as needed on an ad hoc and regular basis.
• Processing of advances, reimbursements and resolution of the advances remaining at month end with individuals.
• Updating and testing of workflow and system documentation of processes.
• Assist in monthly, quarterly and annual close.
• Manage employee credit card applications and charges.
• Including monthly reconciliation of all receipts / charges and posting of all expenses as needed.
• Provide credit card reconciliation training for new card holders.
• Maintain online credit card reporting system.
• Cash Receipts Processing
• Record daily cash receipts.
• Prepare daily cash deposit to bank via RDC.
• Financial service window coverage and complete petty cash transactions.
• Create, monitor, balance, and reconcile the deposits for the Student Financial Services area and Development department.
• Maintain detailed entries into the pledge receivables schedule and reconcile same.
• Analyze queries related to receivables on a regular and ad hoc basis.

Skills and Requirements :

Work Environment and Expectations :

Foster a professional and respectful environment in all interactions. Support and contribute to a team culture that values communication, cooperation, and inclusivity. Execute all responsibilities with integrity and in accordance with university policies and procedures.

Benefits :

At Franklin Pierce University, we take pride in providing a comprehensive and competitive benefits package to support the well-being and security of our valued employees. Here are some highlights of the benefits you can enjoy as part of the Franklin Pierce community :

Explore additional details about Franklin Pierce University's vibrant community through the following resources :

Come join us in shaping the future of education at Franklin Pierce!

About FPU :

Since its establishment in 1962, Franklin Pierce University has been a catalyst for the academic success and personal growth of numerous undergraduate and graduate students. Rooted in a robust liberal education foundation, we provide majors and programs that cultivate vital professional skills, foster close relationships among students, faculty, and staff, and offer personalized, financially accessible academic opportunities that empower our students to realize their full potential. Our impact extends across a diverse range of learners, including residential undergraduates, online students, and full-time graduate students, through our primary campus in Rindge, NH and additional online and graduate centers in Manchester and Lebanon, NH, Austin, TX and Goodyear, AZ. As we uphold our commitment to excellence, we continually explore innovative models and programs that build upon our rich legacy, guiding students to expand their knowledge, pursue their passions, and graduate as capable, engaged leaders.

At Franklin Pierce University, we hold firm in our belief that establishing a lasting legacy involves supporting and preparing students to thrive as leaders and contributing members of society. To achieve this mission, we recognize the importance of fostering a diverse community comprised of exceptional individuals from various backgrounds, all dedicated to advancing our shared goals.

Notice of Nondiscrimination :

Franklin Pierce University does not discriminate on the basis of sex and prohibits sex discrimination in any education program or activity that it operates, as required by Title IX and its regulations, including in admission and employment. Diversifying the student body, faculty, and administration is congruent with our mission. We value diverse populations and cultures including, but not limited to, ethnicity, gender, gender identity, national origin, neurodiversity, race, and religion. Franklin Pierce University is an EO / AA / Vet / Disability employer.