RECEPTIONIST / ADMINISTRATIVE ASSIST.

Receptionist administrative assistant description A "Receptionist Administrative Assistant" is an individual who serves as the first point of contact for an organization and provides general administrative and clerical support. You are the face and voice of a global enterprise! Key Responsibilities : Front Desk Operations : Greeting and directing visitors in a happy, professional, warm and welcoming manner. Answering and managing incoming phone calls, including screening, routing, and taking messages. Maintaining a tidy and professional reception area. Handling incoming and outgoing mail, UPS and deliveries. Directing visitors as to where to park. Handling a multitude of special projects that arise daily. Must be a highly organized, motivated, dependable person who shows up on time every day with a positive attitude. Hours : 8 : 30 – 5 : 00 pm Administrative Support : Providing administrative assistance to various departments or individuals. Performing clerical tasks, such as photocopying, scanning, and filing documents. Managing meeting room calendars and scheduling appointments. Ordering and maintaining office supplies, ups supplies, envelopes, stamps etc. Preparing welcome materials, office supplies etc. for new team members. Assisting with the preparation of reports and presentations. Handling routine projects : -Mailing of birthday cards to team members -Preparing retirement signage, photo boards etc. -Routing & following up on the return of various team member goodwill cards and adding final touches to them. -Preparing badges for visitors. -Helping with welcome items for new hires. -Handling the assembling of materials for company events and meetings. -Assembling Event Binders with photo print outs for all company events. -Ability to recognize when an issue arises and whom to contact immediately to resolve the issues. -Keeps track of sign-ups for various company initiatives and prepares name tags for participants. -Helps the marketing team with special projects and mailings. -Stays on top of new hire extensions as well as who is on site in CLE versus at various other locations. -Understands the importance of confidentiality and a sense of urgency on all projects and aspects of the job. Essential Skills and Qualifications : Communication Skills : Excellent written and verbal communication is crucial for interacting with visitors, clients, and colleagues. Organizational Skills : The ability to manage multiple tasks, prioritize effectively, and maintain organized files and documents is essential. Customer Service Skills : A professional demeanor and ability to provide excellent customer service are key to creating a positive first impression. Computer Proficiency : Familiarity with standard office software like Microsoft Office 365 (Word, Excel, Outlook) is often required. Technical Skills : Experience with office equipment such as multi-line phone systems, copiers, and fax machines etc. Adaptability : The ability to work independently and as part of a team, and adapt to changing priorities and tasks is important. Educational Requirements : bachelor's degree. Prior administrative or customer service experience is preferred