Executive Administrator

Job Description

Job Description

We are seeking a highly organized, professional, and detail-oriented Executive Administrative Assistant to join our dynamic team at Resort Management Company, a leading property management company. In this role, you will provide comprehensive administrative support to the executive team, ensuring smooth day-to-day operations and helping to maintain the efficiency of property management processes. This is an exciting opportunity for an individual with strong multitasking abilities and a passion for providing exceptional service.

Key Responsibilities :

• Executive Support : Provide high-level administrative assistance to the executive team, including scheduling appointments, managing calendars, coordinating meetings, and preparing meeting agendas and minutes.
• Communication Management : Serve as a primary point of contact between executives, clients, owners, vendors, and other stakeholders. Handle phone calls, emails, and correspondence in a professional and timely manner.
• Property Management Assistance : Assist with coordinating property maintenance schedules, tenant requests, and lease renewals. Ensure that property-related administrative tasks are completed efficiently.
• Document Management : Organize and maintain files, records, and property-related documents in both physical and digital formats. Ensure compliance with company policies and regulatory requirements.
• Event Coordination : Plan and organize meetings, client events, and other company functions, ensuring all logistics are arranged, including catering, transportation, and venue setup.
• Vendor Relations : Manage relationships with contractors, vendors, and service providers, including scheduling appointments, managing contracts, and processing invoices.
• Project Coordination : Assist in the execution of various property and resort projects, from renovations to logistics, workflow and critical paths.
• Reports and Presentations : Prepare reports, presentations, and other documents for internal and external meetings, ensuring accuracy and professionalism.

Qualifications :

Exceptional organizational and time-management skills

Ability to handle multiple tasks and work in a fast-paced environment