Contract Compliance Administrator (Open Until Filled)

Contract Compliance Administrator

Are you a detail-oriented professional with a strong understanding of public contracting and compliance? Do you take pride in ensuring policies are followed, deadlines are met, and partnerships are built on transparency and fairness? If you enjoy working collaboratively across departments and have a passion for public service, the City of Richmond is the place for you! We're currently seeking a knowledgeable and proactive Contract Compliance Administrator to join our team.

As a Contract Compliance Administrator, you'll play a critical role in overseeing the City's contracts and agreements, ensuring they meet legal, fiscal, and social equity standards. This position serves as a key liaison between departments, vendors, and contractorsmanaging everything from competitive bid processes to compliance monitoring for City-funded programs and projects. Additionally, the Contract Compliance Administrator may ensure compliance with city programs and policies, and investigate minimum wage, labor and / or prevailing wage violations and complaints, respond to questions from community members regarding the City's wage ordinances and will advise in pre-bid and pre-construction meetings to ensure developers and contractors are informed of the City's various programs and requirements.

Annual salary for this classification is as high as $137,627.04 at the top of the range. Additionally, City-paid benefits include medical, dental, vision, paid vacation, holidays, administrative leave days, sick time, CalPERS retirement contribution, life insurance, disability insurance, tuition reimbursement, annual professional development reimbursement, four weeks of paid parental leave, and more! All benefit information can be found in our Benefits Summary .

The ideal candidate is detail-oriented, knowledgeable in public contracting and compliance, and skilled at building collaborative relationships. They are proactive, solution-focused, and comfortable navigating complex policies in a fast-paced government environment.

Desirable characteristics : proactive and self-directed, solution-oriented, skilled in contract negotiation and compliance, and thrives in a dynamic, fast-paced public sector environment.

Desired skill set : Strong knowledge of public procurement and contract compliance, including experience with competitive bidding processes, contract negotiation, and monitoring vendor performance. Ability to interpret and apply local, state, and federal regulations, prepare clear and accurate reports, and resolve contract-related issues effectively. Skilled in communication, organization, and working collaboratively with internal departments, legal teams, and external stakeholders. A strong commitment to equity, ethical practices, and public service is essential.

The following list is intended to be illustrative in nature and does not necessarily represent the entire range of work duties expected of employees within the job classification.

• Applies current City policies and procedures, Richmond Municipal Code and ordinances, governmental contracting and procurement regulations, to City and departmental contracting processes; updates related policies and procedures as needed.
• Develops, administers, and coordinates contract terms and conditions related to professional services, commodities, or construction in collaboration with the City Attorney's Office and the Risk Management Division.
• May conduct or facilitate requests for proposals (RFPs) or other competitive bid processes with or on behalf of a department, including defining scopes of work, deliverables, milestones, selecting and preparing the appropriate solicitation document, e.g., Invitation for Bids, Request for Qualifications (RFQ), or Request for Proposal (RFP), depending upon the commodities or services procured, developing competitive evaluation criteria, and other process methods.
• Reviews bids for conformance with applicable City, or funding agency, programs, and generate compliance memos for council contract awards.
• Works with departments to formulate City contracts, assisting with developing and refining scope of work, contract specifications, and other needs.
• May process Citywide contracts from inception to implementation.
• Compares costs and evaluates the quality and suitability of supplies, materials, equipment or professional services and negotiates product and services contracts.
• Reviews and modifies vendor contracts to meet Federal and State of California procurement standards, the policies of the City of Richmond, Richmond Municipal Code, and related ordinances.
• Facilitates and participates in the negotiation of contracts terms and conditions between City departments and contractors; facilitates negotiation sessions to ensure best practices and ethical procurement practices are followed; advises departments on the type, form and context of the final contract negotiated; mediates disputes to reach equitable agreement.
• Maintains effective liaison with various vendors and contractors of services and commodities.
• Confers with contractors to clarify issues on contractual requirements, terms and conditions, legal policy compliance and specifications.
• Evaluates and monitors vendor and contractor compliance with terms and conditions of agreements including, but not limited to, business license requirements, insurance requirements, deliverables, milestones, compensation, funding-source requirements, and City goals and requirements.
• Acts as a contract monitor working with departments. Monitoring duties may include the monitoring of contract expenditures, contract expiration dates, issuance and tracking of notice of contract expirations, insurance / bonding and vendor performance.
• Attempts to resolve disputes between contractor and City departments concerning deliverables, contract performance and payment schedules.

Additional Duties When Assigned to Workforce-Specific Compliance :

Required Education and Experience :

Required Licenses or Certifications :

Desired Licenses or Certifications :

COVID-19 Vaccination Requirement :