Human Resources & Payroll Specialist

Description:

Urgo Medical North America provides medical devices and products to hospitals, nursing homes and home health agencies – and the patients they treat – with a focus on acute, chronic, and surgical wounds, and additionally skin moisturization. Our extensive portfolio of products establishes proven protocols for the care and management of wounds, skin, and skin breakdown.

The Human Resources & Payroll Specialist has a wide variety of duties and responsibilities. This position requires a meticulous, detail-oriented, analytical, personable, and confidential individual who has the innate ability to anticipate needs, multi-task, and bring projects to successful completion.

This is an on-site role in Fort Worth, Texas.

Requirements:

Duties and Responsibilities

Payroll

• Enter, maintain and review payroll processing to ensure timely and accurate processing of bi-weekly payroll transactions including salaries, benefits, garnishments, taxes and other deductions for the United States and Canada.
• Ensure compliance with federal, state/provincial, and local payroll wage and hour laws and best practices.
• Manage payroll state/provincial tax notices, registrations, audits, and payments.
• Assist accounting department with GL alignment and code creations.
• Provide accounting and other departments with reports, documents, and defined additional information requested for various audits.
• Handle payroll-related inquiries from employees regarding pay, deductions, and tax withholdings.
• Assist with payroll tax reporting, including quarterly and year-end filings.
• Maintain payroll information to ensure proper earnings and deductions, including garnishments.
• Assist with internal and external audit requests as needed.
• Track expat payments and short-term disability employee payments.
• Resolve payroll issues with the appropriate HRIS representative via email or phone.
• Assist with preparing Employer Shared Responsibility reporting.

HR Administration

• Organize, update, and maintain HRIS and other informational systems to meet the organization’s personnel information needs.
• Maintain the company’s electronic personnel files.
• Assist with checklists and process documentation related to the employee lifecycle.
• Process personnel action change forms and ensure proper approvals.
• Provide employment verification and financial verifications.
• Assist with scheduling interviews, arranging travel logistics, and creating travel itineraries for candidates and occasionally for employees.
• Assist with onboarding processes for new hires as needed.
• Support employee engagement programs.
• Participate in HR audits and census questionnaires as needed.
• Prepare credentialing, product competency, and other necessary letters for new hires and established employees as needed.
• Maintain KPI reporting for recruiting and hiring.
• Project and presentation work as assigned.

Competencies

• Excellent attention to detail, confidentiality, and organizational skills.
• Strong analytical and problem-solving skills.
• Experience with Microsoft Office including Excel, Word, OneNote, PowerPoint, and Outlook.
• Ability to set priorities and goals; strong ability to effectively function in a fast-paced environment with shifting priorities.
• Strong communication and time management skills.
• Professional integrity and sense of responsibility and accountability.

Requirements

• Bachelor’s degree with an emphasis in Human Resources, Business, or related field preferred.
• Minimum of 3 to 5 years’ experience in multi-state payroll (10 or more states) and general human resources functions.
• Strong knowledge of compliance, taxes, and reporting across the United States and Canada.
• Proficiency in payroll software.

Work Environment

• Indoors, in an office environment, with temperature control.
• No adverse environmental conditions expected.
• 0-10% travel.

Physical Demands

• Sedentary work. Exerting up to 15 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; the ability to operate standard office equipment and keyboards.