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Administrative Services Coordinator

Administrative Services Coordinator

University of Iowa Athletic DepartmentIowa City, Iowa
30+ days ago
Job description

The University of Iowa Department of Athletics seeks applications for an Administrative Services Coordinator for Student-Athlete Academic Services. This is a part-time (50% and FLSA non-exempt) position which includes full University benefits. The University of Iowa is an NCAA Division I institution and a member of the Big Ten Conference. The Department of Athletics manages 22 varsity sports programs and related events with a workforce of approximately 205 regular employees and 300 temporary employees. Athletics is a people-centric organization that operates under a “Win. Graduate. Do It Right.” philosophy. For more information regarding Athletics, please click here.

Responsibilities : The Administrative Services Coordinator for SAAS is responsible for providing administrative assistance for the Gerdin Athletic Learning Center and assists the Director and Office staff with the management of the daily operational needs of the unit. This position may require work in the evenings, on weekends and holidays.

Benefits Highlights : Excellent fringe benefit package including paid vacation and sick leave; health, dental, life, and disability insurance options; and generous employer contributions into retirement plans. The University of Iowa is a Big Ten, nationally ranked research university with 30,000 students located in Iowa City. A vibrant community boasting excellent public schools, safe, comfortable neighborhoods, affordable housing, a highly educated population, and numerous cultural, recreational, and sporting opportunities and events contribute to the Iowa City area frequently appearing high on the best-places-to-live listings. Go to “Working at Iowa” to learn more.

Required Qualifications

  • Bachelor’s degree or an equivalent combination of education and experience required.
  • Experience (typically 6 months to 1 year) providing office management and basic administrative support to professional staff, including reviewing calendars and preparing correspondence while independently prioritizing and managing other processes and functions.
  • Excellent written and verbal communication skills.
  • Working knowledge of and ability to : Provide excellent frontline customer service Effectively use office support software, (such as Microsoft Office, InDesign, Dreamweaver, Illustrator, etc.) to generate reports, merge information with correspondence, design publications and update websites (please specify software used) Work constructively and collaboratively in a diverse environment, demonstrating strong interpersonal skills and ability to build trusting relationships. Work effectively in a highly regulated team environment.

Desired Qualifications :

  • Demonstrated experience working in a collegiate educational services unit that provides programs and services to students is highly preferred.
  • Demonstrated experience and ability to : Manage sensitive data and maintain a high level of confidentiality Utilize student management database systems such as ACS / Front Rush, MAUI, Team Works and Grades First (specify systems used)
  • Experience recruiting, interviewing and hiring part-time employees.

    • Application Process : Visit our website at and search for keywords “SAAS”. Only applications submitted at

  • Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended.
  • Applicants must upload a resume and cover letter and mark them as a relevant file to the submission. Applications without both a cover letter and resume will be considered incomplete and ineligible for consideration .
  • Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended.
  • Successful candidates will be subject to a credential / education verification and criminal background check and be required to self-disclose any conviction history.
  • Five professional references will be requested at a later step in the recruitment process.
  • As a part of the University of Iowa’s review of your application and consistent with its policies and practices, the University may access and / or view information about you that is job-related and publicly available on the internet, including but not limited to information on social media sites. The access, viewing and / or use of such information is governed by the University’s , as well as state and federal law.
  • For questions or additional information, please contact

    • The University of Iowa is an equal opportunity / affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a veteran, service in the military, sexual orientation, gender identity, or associational preferences.