Chair's Assistant & Front Office Coordinator

Administrative Support Position

The Sociology Department has produced more than 18,000 graduates and contributed to cutting-edge sociological research, in a rich array of subfields, for nearly 70 years. U.S. News and World Report consistently ranks our department among the top sociology departments in the nation. Our faculty occupy national and international leadership positions and have earned the highest recognition from professional associations, including the American Sociological Association, the National Academy of Sciences, and the American Academy of Arts and Sciences. Our students go on to apply their sociological training in a broad range of careers, while making amazing contributions to their communities.

Position Summary

Provide professional-level administrative support to both the Chair and Chief Administrative Officer (CAO). A multifaceted role, which acts as the liaison between the Chair and various campus units, interacting with faculty, students, staff, campus administrative offices, and the general public. Duties include synthesizing written or oral information for appropriate action or referral, prioritizing a wide range of problems, and identifying significant or urgent issues for the Chair and CAO. Manage the Chair's calendar, compose, edit, and coordinate the preparation of various types of documents, and develop content for the departmental website and newsletter. Additionally, assist the CAO with space allocation and moves, and support both the Chair and CAO in development activities. Responsibilities also encompass academic personnel tasks, such as gathering and preparing documents for faculty and teaching award nominations, and assisting in the faculty recruitment process, including planning candidate itineraries. Maintaining a high degree of confidentiality and attention to detail is crucial, as is the ability to multi-task in a dynamic environment. This position oversees the professional atmosphere and smooth functioning of the Sociology Department front office, supervise work-study students, assist departmental faculty and graduate students, ensure website content is timely and accurate, and manage frequently-used supplies. This position is the backbone of our department, ensuring efficient operations and fostering a professional environment.

Salary & Compensation

UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• More than 1 year Administrative Role (Preferred)
• Skill in interacting with persons of various social, cultural, economic, and educational backgrounds. (Required)
• Ability to perform detailed work with a high degree of accuracy. (Required)
• Ability to work independently and follow through on assignments with minimal direction. (Required)
• Ability to solve problems, research solutions, and identify departmental and university resources. (Required)
• Knowledge of information resources within the University (Preferred)
• Knowledge of University policies, procedures, and regulations. (Preferred)
• Ability to update Web content and assist others as needed in updating their web content. (Required)
• Ability to use sound judgment in responding to issues and concerns. (Required)
• Solid organizational skills and ability to multi-task with demanding timeframes. (Required)
• Working knowledge of common organization-specific and other computer application programs. (Required)
• Ability to use discretion and maintain confidentiality. (Required)

Education, Licenses, Certifications & Personal Affiliations

Special Conditions for Employment

Schedule

8 : 00 a.m. to 5 : 00 p.m.

Union / Policy Covered

CX-Clerical & Allied Services

Complete Position Description

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