Clinical Education Coordinator

locations

Bend, OR

time type

Full time

posted on

Posted 4 Days Ago

job requisition id

R1021148

Salary range : $52,000 - $78,000 / year

ST. CHARLES HEALTH SYSTEM

JOB DESCRIPTION

TITLE : Clinical Education Coordinator

REPORTS TO POSITION : Clinical Education Leader

DEPARTMENT : Clinical Education

DATE LAST REVIEWED : September 2025

OUR VISION : Creating America's healthiest community, together

OUR MISSION : In the spirit of love and compassion, better health, better care, better value

OUR VALUES : Accountability, Caring and Teamwork

DEPARTMENT SUMMARY : The Clinical Education Department is a system-wide support service that provides education, clinical practice support, and professional development opportunities for nursing, allied health, medical staff, and community partners at St. Charles Health System.

This integrated department delivers services across multiple domains, including :

• Clinical Practice & Professional Development (CPPD) : Onboarding / Orientation, Competency Management, Continuing Education, Professional Role Development, Collaborative Partnerships, and American Heart Association Training Center.
• Medical Education : Graduate and undergraduate medical education, residency and fellowship programs, student clinical rotations, and partnerships with academic institutions.
• Continuing Medical Education (CME) : Accredited continuing education programming for medical staff, ensuring alignment with national standards and maintenance of licensure requirements.
• Medical Library : Provision of evidence-based resources, research support, and clinical information services.
• Area Health Education Center (AHEC) : Collaboration with community partners to strengthen the healthcare workforce pathways in Central Oregon and the Pacific Northwest.

POSITION OVERVIEW : The Clinical Education Coordinator provides administrative and operational support for the Clinical Education department. Key responsibilities include supporting continuing education and certification classes, coordinating clinical orientation and other educational programs, and serving as the primary point of contact for incoming education requests. The coordinator additionally assists with training videography, scholarship and contract facilitation with partnering institutions, and contributes to the creation and distribution of the department newsletter.

This position does not directly manage any other caregivers.

ESSENTIAL FUNCTIONS AND DUTIES :

Maintains department documentation such as dashboards, project schedules, issue logs, task lists, organizational charts, and call lists. Use appropriate methods and systems to support all areas of Clinical Education.

Maintains electronic schedules including coordinating internal and external departmental and project team meetings.

Develops, publishes, and disseminates agendas and meeting minutes.

Proactively identifies potential administrative problems and identifies possible solutions, creates documentation, templates, prepares reports, and analyzes data to resolve problems.

Facilitates the contract process for Clinical Education from initiation through completion, including new and renewal agreements with educational institutions and vendors. Maintains awareness of contract types (e.g., Affiliation Agreements, Program Letter Agreements) and collaborates closely with Clinical Education's Legal Partner(s) to ensure accuracy and compliance. Demonstrates proficiency with sContracts to support contract management and tracking.

Provides administrative support for Clinical Education scholarships, including assisting leaders with the Foundant platform, eligibility review processes, and tracking of scholarship awards and payments.

Communicates promptly and consistently with internal and external stakeholdersusing both verbal and digital channelsto report progress and address any barriers to tasks or projects.

Maintains the Clinical Education internal website with relevant tools and templates.

Supports accounts receivable / account payable activities.

Provides hands-on, technical, and administrative support for Clinical Education programs, classes, and other initiatives.

Gathers data for internal and external audiences that demonstrate program, project, and initiative ROI, and communicates findings clearly in both written and verbal formats.

Supports knowledge capture upon completion of projects (i.e., identifies learnings, builds / revises templates) in collaboration with specialists from that area.

Supports the execution of a master communications calendar for all Clinical Education-related communications.

Maintains Clinical Education equipment. Orders supplies for programs and classes.

Performs videography functions to create training videos.

Supports the vision, mission and values of the organization in all respects.

Supports the Lean principles of continuous improvement with energy and enthusiasm, functioning as a champion of change.

Provides and maintains a safe environment for caregivers, patients and guests.

Conducts all activities with the highest standards of professionalism and confidentiality. Complies with all applicable laws, regulations, policies and procedures, supporting the organization's corporate integrity efforts by acting in an ethical and appropriate manner, reporting known or suspected violation of applicable rules, and cooperating fully with all organizational investigations and proceedings.

Delivers customer service and / or patient care in a manner that promotes goodwill, is timely, efficient and accurate.

May perform additional duties of similar complexity within the organization, as required or assigned.

EDUCATION :

Required : Bachelor's degree in healthcare administration, business, or related field, or equivalent professional experience enabling full performance of the position.

Preferred : N / A

LICENSURE / CERTIFICATION / REGISTRATION :

Required : N / A

Preferred : N / A

EXPERIENCE :

Required : Minimum three (3) years' experience in administration and support.

Preferred : Five (5) years' administrative experience. Experience with learning management systems and website design. Knowledge of LEAN principles. Healthcare operations experience with proven ability to manage multiple projects, meet timelines and escalate effectively to meet project goals. Experience with varying exposure to strategy and project management.

PERSONAL PROTECTIVE EQUIPMENT :

Must be able to wear appropriate Personal Protective Equipment (PPE) required to perform the job safely.

ADDITIONAL POSITION INFORMATION :

Skills :

Excellent written / verbal communication and time management skills.

Excellent analytical and organizational skills, including the proven ability to adapt to a dynamic project environment and manage multiple projects.

Ability to communicate (verbally and written) effectively with clients, stakeholders, and senior leadership.

Excellent time management skills.

Ability to organize and work effectively with project teams of staff from department and clients participating in this effort. Demonstrated customer service excellence.

PHYSICAL REQUIREMENTS :

Continually (75% or more) : Use of clear and audible speaking voice and the ability to hear normal speech level.

Frequently (50%) : Sitting, standing, walking, lifting 1-10 pounds, keyboard operation.

Occasionally (25%) : Bending, climbing stairs, reaching overhead, carrying / pushing or pulling 1-10 pounds, grasping / squeezing.

Rarely (10%) : Stooping / kneeling / crouching, lifting, carrying, pushing or pulling 11-15 pounds, operation of a motor vehicle.

Never (0%) : Climbing ladder / step-stool, lifting / carrying / pushing or pulling 25-50 pounds, ability to hear whispered speech level.

Exposure to Elemental Factors

Never (0%) : Heat, cold, wet / slippery area, noise, dust, vibration, chemical solution, uneven surface.

Blood-Borne Pathogen (BBP) Exposure Category

No Risk for Exposure to BBP

Schedule Weekly Hours :

40

Caregiver Type : Regular

Shift :

First Shift (United States of America)

Is Exempt Position?

Yes

Job Family : COORDINATOR CLERICAL

Scheduled Days of the Week :

Monday-Friday

Shift Start & End Time :

8 : 00am - 5 : 00pm