I. Summary of the main function / purpose of the position :
Responsible for the accurate and efficient processing of accounts payable
transactions using Sage 50.
II. Minium Requirements :
- Three to Four years of experience in Accounts Payable.
- Experience in the Homeowners Association Industry is a plus.
III. Key Principal Duties / Responsibilities :
Accurately code and process invoices, vouchers, expense reports, and checkrequests in accordance with standard accounting procedures.
Manage all vendor communications via phone and email, ensuring prompt andprofessional responses.
Prepare and process purchase order requisitions, ensuring compliance withcompany policies.
Match incoming invoices with corresponding purchase orders and all necessarysupporting documentation.
Investigate and resolve discrepancies related to invoice processing and purchaseorders.
Prepare and execute batch check runs for timely vendor payments.Assist with monthly financial reporting and closing processes to ensure accuracy.Reconcile accounts, identifying and correcting errors in postings or omissions incompliance with accounting standards.
Process remittance information from checks and invoices, ensuring accurateaccount crediting in accordance with standard procedures.
Research and resolve internal and external account inquiries, providing clearcommunication on issue resolution.
Maintain organized accounting records, documents, and reports for audit andreference purposes.
Perform additional tasks and projects as needed to support the AccountingDepartment.
IV. Required Skills & Competencies :
Proficiency in Sage 50 (Peachtree) and Microsoft Office Suite (Outlook, Excel, andWord).
Strong attention to detail, accuracy, and confidentiality in handling financialtransactions.
Ability to process a high volume of invoices efficiently, including purchase order (PO)matching.
Effective communication skills, both written and verbal, for professional interactionswith vendors, colleagues, and management.
Ability to prioritize tasks and work independently in a fast-paced, high-volumeenvironment.
Strong organizational and time management skills to meet deadlines.V. Physical Demands : (specifics to the job itself)
The Accounts Payable Administrator role primarily involves prolonged periods ofsitting and extensive use of office equipment, including computers. This can lead to
muscle strain and require sustained concentration and attention to detail. The
position also demands prolonged computer use for data entry, necessitating a high
level of accuracy and precision.
This role is deadline-driven, which may create periods of high stress. Additionally,the incumbent will interact with a diverse range of individuals to address various
financial and administrative matters.
The position may occasionally require light lifting of office supplies and materials.The physical demands described here represent those necessary to successfully
perform the essential functions of the role.
VIII. Work Environment :
Quiet Office Environment / Not a Remote Position
IX. Additional Remarks :
Knowledge of Microsoft OfficeKnowledge of business English, spelling and mathWriting skills to prepare correspondence, reports and related documentsAbility to prioritize and organize workAbility to make moderately complex decisions in accordance with policiesAbility to assist employees and vendors in a pleasant, clear and courteous mannerAbility to remember names, locations and functions of offices and personnel servedAbility to understand and follow oral and written instructionsAbility to establish and maintain effective working relationships with otheremployees and the public
Ability to maintain confidential informationAbility to work under high pressure situationsMust possess the understanding of non-employee and / or contract employee statusfor the
purpose of processing 1099'sMust demonstrate exceptional organizational skills for maintaining accurate andorganized accounts payable filing system
The Premier Culture :
The Premier Culture is Premier's Mission, Vision, and Values in practice.
The Premier Culture is defined by regular practices ingrained into every way Premier
does business.
Each employee should know and perform the Non-Negotiables :
Examples of these are as follows :
Smile and make eye contact. (10 / 5 Rule)Speak to everyone in a friendly manner.Use the guest's name.Take Ownership.Invite guests to come back.Know your job.Know the resort.Have a sense of urgency.Take pride in your personal appearance.Use Proper Etiquette.Do it right the first time.Never say NO.Hold daily line-up meetings.Provide needed training and supplies.Always maintain an open-door policy.Be visible.Employee Recognition.Culture is the backbone of Premier Island Management Company, and there is
zero tolerance if the Mission, Vision, Values, Non-Negotiables and
Management Accountabilities are not practiced by employees every day.