Events Manager (Temporary)

Events Manager

The Simons Foundation has an opening for a temporary Events Manager to join the events team. Reporting to the Senior Events Manager, the Events Manager will provide support for the development, planning and execution of more than 200 yearly events. These include on-site and off-site annual research conferences, scientific meetings, workshops, and some social events.

This is a temporary position expected to last approximately 7 months, starting in early January 2026. This full-time position is located at the Simons Foundation's offices in New York City.

Essential Functions / Responsibilities

• Support host department with tasks associated with logistics before, during and after events. This includes travel and hotel accommodations in partnership with foundation vendors, ground transportation, catering contracts, facilities management and insurance requirements.
• Use event planning platform to create event websites, manage attendee communication and execute participant registration both pre-event and on-site.
• Assist in negotiations of agreements with third-party vendors (i.e., venues, caterers, AV providers, etc.) to ensure high quality of service and fiscal responsibility.
• Create and monitor project management tools such as timelines, task lists, budgets and run of show documents. Present these documents to event planning team to ensure clear, consistent communication throughout the planning process.
• Produce or facilitate the creation of event collateral as needed. This can include signage, promotional collateral, printed materials, etc.
• Represent and deliver service excellence with program participants. Ensure their needs are anticipated and executed properly.
• Review events calendar and work with staff and security to ensure program preparations are completed on time while paying close attention to events with quick setup turnarounds.

Additional Responsibilities

Minimum Qualifications

Education

Experience

Related Skills & Other Requirements

Physical Requirements

Required Application Materials

Compensation

Our Commitment to Expanding Pathways to Science & Opportunities for All

Many of the greatest ideas and discoveries come from a diverse mix of minds, backgrounds, and experiences. The Simons Foundation is committed to advancing basic science and mathematics to benefit humankind and expand our collective understanding of our world. As part of our mission, we support partners, programs, and initiatives that seek to broaden the scientific community and open pathways to science and mathematics careers.

The Simons Foundation provides equal opportunities to all applicants without regard to race, religion, color, age, sex, pregnancy, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category under federal, state, and local law.