Human Resources Administrative Specialist (Delaware)

Job title : Human Resources Administrative Assistant

Job type : Full-time, Hourly

Location : On-site Delaware

Salary Range : The JEGs Story :

Why do millions depend on JEGS for their high-performance car parts? Its simple - from the iconic mail order catalog to a fully stocked e-commerce experience, we have built a preferred destination for every gearhead, professional racer, weekend warrior and restoration nut who wants to take their vehicle to the next level.

Around here, we don't just sell parts we rely on when driving our own cars around racetracks, dirt trails, and interstates across the country. Parts may be our business - but grease, fuel, exhaust, power, and speed are what we live for.

Position Summary

The Human Resources Administrative Assistant provides administrative, clerical, and operational support to the HR team. This role helps ensure smooth daily HR operations by managing documentation, supporting recruiting and onboarding, maintaining employee records, and delivering excellent service to employees and managers. The ideal candidate is organized, detail-oriented, and comfortable handling confidential information.

Key Responsibilities

Administrative & Clerical Support

• Serve as the first point of contact for general HR inquiries via email, phone, and walk-ins.
• Maintain HR files, electronic records, and databases with accuracy and confidentiality.
• Prepare letters, memos, forms, reports, and other HR documents.
• Schedule meetings, interviews, orientations, and training sessions.
• Assist with payroll and HRIS data entry (new hires, terminations, job changes, status updates).
• Ensure compliance with record-retention requirements and company policies.

Recruiting & Onboarding Support

Post job openings on job boards and company platforms.

Assist with applicant screening and resume organization.

Schedule interviews and communicate with candidates.

Prepare new hire packets, badges, onboarding materials, and first-day setups.

Assist with orientation sessions and follow-up tasks such as I-9 verification and benefits enrollment reminders.

Employee Relations & Communication

Help coordinate employee engagement activities, recognition programs, and HR events.

Support distribution of HR communications, surveys, and announcements.

Provide customer-service-focused assistance to employees and leaders.

Benefits & Payroll Support

Assist with benefit enrollments, changes, document collection, and employee questions.

Support benefits audits, open enrollment activities, and vendor communication.

Help ensure proper timekeeping entries and coordinate with Payroll as needed.

Compliance & Reporting

Assist with maintaining compliance documentation (I-9s, FMLA paperwork, training records, etc.).

Help prepare HR reports, spreadsheets, and tracking logs.

Maintain confidentiality and follow HIPAA and company privacy rules.

You Have :

13 years of administrative or HR support experience preferred.

Associates degree in Business, HR, or related field preferred; equivalent experience accepted.

Strong organization, multi-tasking, and time-management skills.

Excellent written and verbal communication.

High attention to detail and accuracy.

Proficiency in MS Office (Excel, Word, Outlook) and HRIS software.

Ability to maintain confidentiality and handle sensitive information.

Customer-service mindset and team-oriented approach.

Competencies

Attention to Detail Produces accurate, high-quality work.

Confidentiality Manages sensitive HR data with discretion.

Service Orientation Provides helpful, responsive support to employees.

Dependability Meets deadlines and manages workload effectively.

Professionalism Maintains a positive, polished presence when interacting with employees and leaders.

Adaptability Adjusts quickly to changing priorities and tasks.

Physical Requirements

Ability to sit, stand, and use a computer for extended periods.

Ability to occasionally lift up to 25 lbs (e.g., event supplies, files, boxes).

Benefits :

401(k)

Health, Dental, Vision, and Life insurance

Employee assistance program

Employee discount

Paid time off

Referral program