Accounting Coordinator

Global Guardian protects and delivers employees and families from political, environmental, and bad actor threats worldwide. We are a leading provider of emergency medical and security solutions for corporations and individuals. Our 24/7 Operations Centers in McLean, VA, and Charlotte, NC, identify, monitor, and respond to threats and emergencies with on-the-ground teams in over 100 countries. Our world-class professionals have extensive intelligence community experience, military special operations, and federal law enforcement. Founded over ten years ago by a Delta Force Sergeant Major and an Army Special Forces Colonel, we are a values-based organization focusing on a camaraderie, service, and excellence culture. We have managed crises in the worst environments in the world, and we know how to act fast to provide unmatched service for our clients. Global Guardian is an investor-backed, high-growth company that offers employees growth opportunities within the organization.

Job Summary:

The Accounting Coordinator role, a unique and integral part of the Finance team to deliver responsive service, offers an exceptional platform for personal and professional growth within the function. With its diverse range of accounting-related activities, this role primarily focuses on finance and accounting administrative tasks. It plays a pivotal role in our service delivery to internal customers, ensuring the smooth operation of finance and accounting workstreams, including processing transactions, maintaining records, and assisting with financial reporting.

Responsibilities:

• Support as a primary contact for routine client and vendor inquiries via email, answering basic questions about appointments, document submissions, or billing (to include new client onboarding).

• Assist with prioritizing, organizing and routing incoming emails to the appropriate team members or departments to ensure timely responses and prevent important messages from getting lost.

• Assist with composing professional emails and creating standardized templates for common communications (e.g., payment reminders, document requests, appointment confirmations) to save time and ensure consistency.

• Support as primary contact for managing inbound phone calls and in-office mail.

• Document client and vendor communications within the firm's central systems to create an organized, auditable trail.

• Participate in designated meetings for practical discussions of emerging issues and solutions.

• Work on special projects as assigned and as needed.
  

Competencies and Attributes:

• Excellent verbal and written communication.

• Demonstrated ability to develop relationships and manage multiple projects.

• Ability to work independently and as part of a team.

• Ability to manage multiple tasks concurrently.

• Resourceful, detailed, and initiative-taking attitude.
  

Qualifications and Education:

• 1-2 years of administrative experience in a finance or accounting environment.

• Basic understanding of GAAP principles and financial processes.

• Analytical and data manipulation experience within a complex service firm.

• Proficiency using NetSuite and other accounting related software.

Position Type and Schedule:

• Full-time Regular (FT)

• Salaried, Exempt

• In-person (Hybrid)

Work Environment and Physical Demands:

Reasonable accommodation requires the physical and mental capacity to perform all essential functions effectively. In addition to other demands, the demands of the internship include:

• Exposure to stressful situations, such as challenging individuals or high-alert security issues.

• Exposure to sensitive and confidential information.

• Regular computer usage.

• Close and distance vision and the ability to adjust focus.

• Frequent sitting and standing.

• On occasion, perform physical activity when needed, and can lift 15 to 25 lbs.

Equal Opportunity Employer Statement:

Global Guardian is an equal opportunity employer. It is the policy of the Company to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status, disabled status, or genetic information. If you need reasonable accommodation regarding the application process, do not hesitate to contact HRrecruiting@globalguardian.com.

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