Contract Specialist II

Overview

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of Texans. HHSC offers a comprehensive benefits package including 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off, opportunities for career advancement, and more.

Functional Title : Contract Specialist II

Job Title : Contract Specialist II

Agency : Health & Human Services Comm

Department : Accounting / Financial Services

Posting Number : 7863

Closing Date : 11 / 04 / 2025

Posting Audience : Internal and External

Occupational Category : Business and Financial Operations

Salary Group : TEXAS-B-18

Salary Range : $3,793.41-$5,921.25

Pay Frequency : Monthly

Shift : Day

Telework : Not Eligible for Telework

Travel : Up to 10%

Facility Location : Denton State Supported Living Center

Job Location City : Terrell

Job Location Address : 1200 E Brin

Other Locations : Terrell; Denton

Initial Screening Criteria : Experience in procurement, contracting or accounting. Experience with local government or state business operations is preferred. Graduation from an accredited four-year college or university with major course work in business management or related field preferred. Experience in procurement or contracting and education may be substituted on a year-for-year basis.

Registrations, Licensure or Certifications : Requires Certified Texas Contract Manager (CTCM) certification within 12 months of employment.

Responsibilities

The position will be housed at Denton SSLC or Terrell State Hospital; location discussed during interview. Under the general supervision of the HSCS Regional Contract Manager, the Contract Specialist II performs complex journey-level contract services and technical assistance to administrative support departments and programs to support agency missions. The role includes collaboration with the State Office Business Management Contract Team and with legal division and procurement staff during contracting processes. It provides oversight to facility contract managers and SMEs, and involves planning, developing, and implementing contract management requirements based on state law, procurement processes, and internal policies. It ensures quality control for contract activities, payments, and contract close-out, and trains others involved in the contract lifecycle. It may participate in disaster response or COOP activation and may require alternate shift or location.

Essential Job Functions (EJFs) :

• Attend work on a regular basis and work a specific, rotating, or extended schedule as required.
• Serve as a liaison to staff, explaining program specifics and providing technical assistance on contracts, amendments, renewals, MOAs, MOUs, interagency and revenue contracts.
• Review steps for compliance with policies and procedures. Consult with legal counsel as required. Provide oversight to facility CMs / SMEs in the contracting process from initiation to close-out. Manage / draft contracts per policy.
• Perform contract management tasks including writing Statements of Work, preparing specifications for bids, and ensuring CAPPS Financials entries to start procurement; participate in evaluation teams.
• Ensure compliance with state / federal rules, agency policy, terms and conditions of contracts.
• Understand contract terms, scope, deliverables, milestones, and accountability for timely performance.
• Establish performance measures to ensure contractor accountability; maintain data in SCOR and CAPPS / SCOR sub-modules as required.
• Maintain thorough documentation in SCOR; upload executed contracts, amendments, risk assessments, evaluations, monitoring reports, and close-out documents; administer contract changes.
• Monitor contractor performance and provide reports; escalate issues to management and relevant offices as needed.
• Record deliverables status in SCOR Deliverables sub-module when applicable.
• Collaborate with managers, legal, and contract oversight on deficiencies and dispute resolution.

Knowledge, Skills and Abilities (KSAs) :

Additional Information

Other Information

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