Event Coordinator

Concordia University is a Lutheran higher education community committed to helping students develop in mind body and spirit for service to Christ in the Church and in the world.

Position Summary

Under the direction of the Coordinator of Events & Facilities Rentals coordinates both internal and external events that take place on the Concordia campus. The Coordinator assists with the event planning marketing promotion and administration for the university and specifically the Robert W. Plaster Free Enterprise Center (Center) events and activities. Assists with social media posting and website updates as needed. Provides excellent service to all internal and external customer develops relationships with stakeholders and assists with the effective management of university events. Responsibilities include carrying out all aspects of university events such as set-up catering billing advertising and post event follow-up.

Job Duties & Responsibilities

• Under the direction of the Coordinator of Events & Facility Rentals assists with aspects of event execution for university events to include Concordia Free Enterprise Center speaker series and events. Helps with event planning marketing and all aspects leading up to and day-of responsibilities. Other work can include identifying venues creating agendas interfacing with speakers and participants making accommodations and providing excellent customer service to event participants and organizers.
• Facilitates the marketing and management of all Centers events; including managing e-mail lists maintaining social media presence designing posters and brochures in Canva processing registrations pre- and post-event follow-up with attendees.
• Using EMS to reserve spaces on campus that are needed for events to take place and ensuring that campus events are posted on the campus calendar and Event committee shared spreadsheet.
• Assist in maintaining a social media presence for appropriate events and request updates to the Free Enterprise Center webpage including posting speaker recordings.
• Assist with financial responsibilities for Concordia events including invoicing expenses and making deposits as directed.
• Other duties as assigned

Knowledge Skills & Abilities

• Excellent customer service communication and organizational skills
• Strong writing skills and detail-oriented
• Ability to handle many events and projects at various stages of completion
• Supportive of the mission and values of Concordia University Wisconsin/Ann Arbor and the Lutheran Church Missouri Synod (LCMS)

Education & Experience

• Bachelors Degree required
• 1-2 years of Marketing event planning and social media/website management experience preferred
• 1 years of Proficiency in Canva Hometown Ticketing EMS CreateSend Word Excel Zoom and Outlook preferred
• 1 years of Experience in creating promotional flyers and brochures preferred

Physical Demands/Equipment (Click to View)

Compensation & Benefits

This is a part-time non-exempt (hourly) position. The starting wage may be determined upon education and/or experience. There is a tuition waiver benefit for part time employees.

Application Instructions

To receive full consideration all applicants are asked to complete and submit an online employment application through the Concordia University Employment page. To begin please click the Apply Now section on the job page and then click the Apply For This Position button to begin the application process.

Equal Opportunity Employer

It is the policy of CU to provide equal opportunity to all employees and applicants for employment in accordance with all applicable federal state and local laws.

The University will not discriminate against or harass any employee or applicant for employment because of race color sex pregnancy national origin (including ancestry) citizenship status physical or mental disability age marital status gender veteran or military status predisposing genetic characteristics domestic violence victim status or any other characteristic protected by federal state or local laws.

However CU is an institution of the LCMS and to the extent allowed by law CU reserves the right to give preference in employment based on addition preference in holding certain employment positions is given to ordained or rostered ministers of the LCMS. Based on a religious tenet CU recognizes only male LCMS ordained Ministers of the Gospel but recognizes both male and female LCMS Rostered Ministers of the Gospel.

The Human Resources Department has been appointed to manage the equal employment opportunity program including all equal employment opportunity activities as required by federal state and local agencies. If any employee or applicant for employment believes this policy has been violated he/she must contact the Director of Human Resources.

Concordia University is a HLC accredited co-educational liberal arts school offering more than 72 undergraduate majors over 35 masters degree programs and 5 doctoral programs. There are also a variety of accelerated evening and e-learning programs.

Required Experience:

IC

Key Skills
Time Management,Marketing,Customer Service,Google Docs,Organizational skills,Expense Management,Hospitality Experience,Upselling,Event Planning,Events Management,Event Marketing,Project Coordination
Employment Type : Temp
Experience: years
Vacancy: 1