Operations/ Administrative AssistantSearch Pros Inc • Oakland, CA, United States
No longer accepting applications
Operations / Administrative Assistant
Search Pros Inc • Oakland, CA, United States
23 days ago
Job type
- Part-time
Job descriptionAssist in the intake and documentation, ensuring accuracy and completeness. Draft correspondences for review by leadership / management. Maintain and update the member database , ensuring all information is current. Manage and update the member tracking database with current contact information, status, and relevant data. Perform Excel data sorting and analysis on both member and organization data as needed for reporting. Execute the new hire orientation submission process accurately and on time. Manage and update the organizational calendar with key meetings, deadlines, and events. Maintain and organize all physical and digital filing systems (including Dropbox / cloud storage). Coordinate and manage vendor relations , including scheduling, communication, and processing invoices / paperwork. Provide general office administration support, including mail handling, supplies management, and equipment oversight. Manage and execute special projects and initiatives that fall outside of the standard scope of work. Demonstrate flexibility to take on ad-hoc strategic projects from concept through completion. Serve as a primary point of contact for member communication , including drafting and distributing notices, newsletters, or emails. Assist with the maintenance and updating of the organization website . Utilize and maintain proficiency in Google Workspace (Docs, Sheets, Gmail, Calendar, Admin Console) for daily operations. Proven experience in an administrative or operations support role, preferably within a labor, non-profit, or legal / HR environment. Exceptional organizational skills and attention to detail, particularly in data management. Strong verbal and written communication skills, necessary for drafting official documents and communicating with members. Proficiency in Microsoft Excel (or Google Sheets) for data sorting and basic analysis. Familiarity with and demonstrated proficiency in Google Workspace (formerly G Suite). Experience maintaining database systems and electronic filing platforms (e.g., Dropbox). Ability to handle sensitive and confidential information with discretion.
Operations / Administrative Assistant 100% in office Part- time 18 hours a week Tuesday-Thursday
Position Summary
The Operations / Administrative Assistant plays a critical role in supporting the efficient functioning of the office, with a focus on member services, database management, and communication with internal and external stakeholders. This is a part-time position, and necessitates a highly organized, detail-oriented individual capable of managing multiple priorities and utilizing various technology platforms.
Employment Type
- Part-Time : schedule to be determined upon hire.
Key Responsibilities
1. Member Services and Member Database Management
2. Administrative and Office Operations
3. Communications and Technology
Qualifications and Skills
Create a job alert for this search
Administrative Assistant • Oakland, CA, United States
Related jobs
We are hiring immediately for a full time ADMINISTRATIVE ASSISTANT position.Location : 1455 Third Street, San Francisco, CA 94158.
Note : online applications accepted only.Monday through Friday, hours...Show more
The Administrator of Business Operations supports the College of Pharmacy's mission by managing day-to-day fiscal and administrative operations.
Working independently and collaboratively with Colleg...Show more
Zoox is looking to hire an Executive Assistant to support our VP, Manufacturing Operations & two Directors.This role will work closely with other Executive Assistants and Administrative Business Pa...Show more
Healthy Horizons is a Silicon Valley-based company that offers turnkey corporate lactation programs across North America.
As the industry expert in Corporate Lactation Programs, we provide a variety...Show more
We are seeking a detail-oriented Administrative Support Specialist.This position involves data entry, billing, and project coordination alongside our project admin team.
Process documents and comple...Show more
Part-Time; Independent Contractor.Backed by EAK Distribution, they’re already an.Amazon, Shopify, TikTok Shop, and their own DTC site.
Manage the recruiting process end-to-end, including posting job...Show more
Job Description : As an Administrative Assistant (contract), you are at the center of the Product org's business operations and activities and are relied upon to keep the team moving in a positive, ...Show more
Provides a variety of professional clerical and administrative support to a director level leader.Applies established guidelines and precedents to complete a variety of routine projects, prioritize...Show more
Sunday - Thursday | 6 : 00pm - 4 : 00am, training at 3pm for the first 3 months.The Administrative Assistant supports daily office operations.
The role ensures the smooth functioning of administrative t...Show more
Benefits : 401(k), 401(k) matching, dental insurance, health insurance, paid time off, training & development, and vision insurance.
Benefits include health, dental, and vision insurance, 401(k), and...Show more
Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests.Transmit information or...Show more
Alameda, CA (Onsite Monday – Thursday, potential Work from Home on Fridays as needed) .Months (with possible extension or temp-to-perm based on performance) .
W2 (must be authorized to work in the U...Show more
The Administrative Assistant will coordinate facility scheduling, including classrooms, labs, theaters, studios, and conference rooms via on line scheduling system and SIS.Manage the on-line schedu...Show more
Provides clerical and administrative support to departmental Managers, and assists in coordinating all aspects of daily operations, including recording and reporting data.Essential Duties and Respo...Show more
Bookkeeper Operations Coordinator (Hybrid) The Peninsula's Premier Basketball Academy for Youth Basketball : .Team Esface Basketball Academy Are you a meticulous numbers wizard with a passion f...Show more
Become an integral part of the Commercial and Investment Bank team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platfor...Show more
You're a problem-solver who dives deep, learns fast, and applies knowledge to drive progress.Big challenges inspire you - you map the path and own the results.
You love helping others, thrive in sma...Show more
Provides assistance with a variety of moderate to complex administrative and organizational tasks in support of executive assistant and assigned groups.
Essential Duties And Responsibilities : .Provid...Show more
ADMINISTRATIVE ASSISTANT (FULL TIME)
Compass Group • San Francisco, CA, US
Full-time +1
Last updated: 4 days ago • Promoted
Administrator of Business Operations - College of Pharmacy
Touro University • Vallejo, CA, United States
Full-time
Last updated: 9 days ago • Promoted
Executive Assistant, Manufacturing Operations
Zoox • Foster City, CA, United States
Full-time
Last updated: 29 days ago • Promoted
Operations Assistant
Healthy Horizons • Burlingame, CA, US
Full-time
Last updated: 9 days ago • Promoted
Administrative Assistant
Essel • San Carlos, CA, US
Full-time
Quick Apply
Last updated: 30+ days ago
Operations Assistant
OnHires • San Francisco, California, .US
Full-time +1
Quick Apply
Last updated: 19 days ago
Administrative Assistant
eTeam • Menlo Park, CA, US
Full-time
Last updated: 30+ days ago • Promoted
Administrative Assistant II
San Francisco Staffing • San Francisco, CA, US
Full-time
Last updated: 30+ days ago • Promoted
Administrative Assistant (Oakland)
Hedy Holmes Staffing Services • Oakland, CA, United States
Full-time
Last updated: 5 days ago • Promoted
Administrative Assistant
Mathnasium • San Mateo, CA, US
Full-time
Last updated: 30+ days ago • Promoted
Administrative Assistant
Marriott • San Francisco, CA, US
Full-time
Last updated: 30+ days ago • Promoted
Administration Assistant II (Contract)
Blue Star Partners, LLC • Alameda, CA, United States
Full-time
Last updated: 29 days ago • Promoted
Administrative Assistant
University of California - Riverside • Oakland, CA, United States
Full-time
Last updated: 30+ days ago • Promoted
Operations Specialist
Waste Management • Oakland, CA, US
Full-time
Last updated: 30+ days ago • Promoted
Bookkeeper & Operations Coordinator (Hybrid)
Team Esface Basketball Academy • Redwood City, CA, US
Part-time
Quick Apply
Last updated: 30+ days ago
Executive Administrative Assistant
Chase • San Francisco, CA, US
Full-time
Last updated: 30+ days ago • Promoted
Revenue Operations
Levelpath • San Francisco, CA, United States
Full-time
Last updated: 30+ days ago • Promoted
Senior Administrative Assistant
Exelixis • Alameda, CA, United States
Full-time
Last updated: 27 days ago • Promoted