Raw Materials Administrator - Afternoon floater

Raw Materials Administrator - Afternoon Floater

Join our Advance Services team! We're currently hiring a Raw Materials Administrator in the Coppell area. This unique role offers advancement opportunities, on-the-job training, excellent pay, and more!

The Raw Materials Administrator is responsible for managing the receiving of deliveries and supplying production with all required materials; as well as managing the computer inventory management process and taking weekly inventories. They act as part of the warehouse management team and assist the Receiving Supervisor in the daily running of the warehouse when needed. Assist in the creation and follow-up of raw material purchase orders.

Responsibilities include :

• Enter and maintain raw material data in ERP / MRP systems, including receipts, stock movements, and supplier information.
• Assist with invoice matching and submit paperwork to finance for processing.
• Greet and check in truck drivers using the Bitam system (or equivalent).
• Verify incoming truck / trailer and seal numbers against shipping documents before unloading.
• Inspect arriving trailers to ensure cleanliness, integrity, and compliance with safety and hygiene standards.
• Create and complete reception forms for all incoming shipments.
• Coordinate with warehouse staff to confirm receipt, proper labeling, and correct storage of materials.
• Prepare and file documentation such as material specifications, Certificates of Analysis (CoA), and Safety Data Sheets (SDS).
• Ensure all relevant documentation is attached to raw material samples for the QA department.
• Check documentation accuracy for incoming shipments and report discrepancies to the Senior Administrator or QA.
• Maintain organized records for audits, inspections, and internal reference.
• Support physical inventory counts and help resolve discrepancies.
• Ensure cleanliness and organization of raw material storage areas in coordination with warehouse staff.
• Perform general administrative tasks including scanning, filing, reporting, and inventory updates.
• Communicate with procurement, quality, and production teams to support daily raw material needs.
• Must be able to prepare raw materials for production on a daily and weekly basis according to the schedule plan.

Qualifications include :

Why work for Advance Services, Inc. :

Advance Services is an equal-opportunity employer.