Business Officer II

Posting Details

Posting Information Posting Number PG194522EP Internal Recruitment No Working Title Business Officer II Anticipated Hiring Range Commensurate with experience; ($62,000 - $70,000) Work Schedule Monday - Friday, 8:00am - 5:00pm Job Location Raleigh, NC Department Arts NC State About the Department The Division of Academic & Student Affairs (DASA) is where students discover connections and community. It is where students live, where they gather, where they improve themselves, each other, and their university. DASA is where students seek guidance and support, both in and outside of the classroom. The division serves all students at NC State through three integrated components: academic affairs, student affairs, and University College. NC State wants employees to achieve their highest potential at work, learn more about our employee value proposition here (). The Division of Academic and Student Affairs is the place to work for values-driven faculty and staff who are passionate about promoting the success of the whole student.

Arts NC State enriches the university and wider community through engaging visual and performing arts programs that foster critical and creative thinking skills via artistic exploration. Arts NC State serves as the hub for performing and visual arts programs at NC State University that fosters collaboration, coordination, shared resources, cross-promotion, and mutual support among programs. As a result, Arts NC State enriches the lives of students while serving the community, region and state.The programs of Arts NC State are the Crafts Center, the Gregg Museum of Art & Design, NC State LIVE, and University Theatre. They work in close partnership with the Department of Performing Arts and Technology and the Arts Village. All NC State students, regardless of college or major, are welcome to participate in all programs.Arts NC State seeks to contribute to the University’s innovative learning environment by engaging students’ creative, intellectual, and social development, and by fostering their roles as leaders of the University, state, and global communities. To that end, Arts NC State serves as both a front door for the community to engage with the university and supports the University’s land grant mission by engaging with communities beyond campus in vibrant arts programming. Wolfpack Perks and Benefits As a Pack member, you belong here, and can enjoy designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review ourand learn more about what makes NC State the best place to learn and work for everyone.What we offer:

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Attain Work-life balance with our benefits, , and that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered. Essential Job Duties The Business Officer will administer and manage the business and financial affairs of all Arts NC State units (NC State LIVE, University Theatre, Gregg Museum of Art & Design, and Crafts Center) and the Arts NC State central office.

Duties include but are not limited to:
Budget Management

• Partners closely with the Executive Director and unit Directors to develop, analyze, and manage annual and five-year operating budgets, ensuring alignment with strategic priorities and fiscal guidelines.
• Leads preparation and presentation of the annual budget, providing clear financial analysis and recommendations to leadership.
• Completes and submits all required insurance-related documentation in compliance with university and state requirements.
• Prepares and coordinates required forms and documentation related to budget and fee adjustments.
• Oversees accounting and fund management activities, including student fees, trust funds, foundation funds, and receipts, ensuring accuracy, transparency, and compliance with applicable policies.
• Provides training, guidance, and oversight to Arts NC State staff on budgetary procedures and financial best practices.
• Meets regularly with the Executive Director, Directors, and staff to review financial status, provide updates, and offer guidance on business actions.
• Oversees inventory audits and coordinates facilities-related financial planning in collaboration with appropriate campus partners.

Transactional

• Oversees and administers purchase card (P-Card) activity, including reconciliation and adherence to university policies.
• Processes PaymentWorks transactions and invoice/voucher payments in alignment with NC State and University Controller requirements.
• Coordinates and reviews contracts and large purchase requisitions, ensuring proper documentation and approvals.
• Initiates and processes interdepartmental transactions (SUBS – service unit billing and IDTs – interdepartmental transactions) to support cross-unit financial operations.
• Manages check deposits and ensures proper recording and reconciliation of funds.
• Serves as the primary point of contact for pre and post-award grant administration for Arts NC State, including initiating entries in the RED (Research Enterprise Data) system.

Budget Liaison

• Serves as the primary budget and financial liaison with key internal and external stakeholders, including the DASA Business Office, University Controller’s Office, and University Cashier’s Office.
• Coordinates closely with DASA Facilities on budgetary matters related to space, facilities planning, and operational needs.
• Acts as a point of contact for outside vendors and campus partners, facilitating clear communication and ensuring alignment with university financial policies and procedures.

Other Responsibilities Other duties as assigned. Qualifications Minimum Education and Experience Bachelor’s Degree in Business Administration, Accounting, or related area; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions. Other Required Qualifications

• Demonstrated ability to independently manage business operations supported by multiple, dynamic funding sources, including contracts, grants, receipts, and other revenue streams.
• Thorough knowledge of accounting and budgeting practices, with the ability to analyze financial data, conduct forecasting, and contribute to budget development, capital requests, and resource planning.
• Ability to interpret, apply, and modify policies and procedures to ensure compliance, resolve issues, and support sound business practices in complex environments.
• Proven capacity to support short- and long-term strategic planning, including staffing and workload planning, identification of funding sources, and analysis of operational needs.
• Strong analytical and communication skills, with the ability to evaluate moderately complex business and financial information, resolve non-routine issues, and develop clear, well-supported documentation and recommendations for leadership.

Preferred Qualifications Experience with arts business operations. Required License(s) or Certification(s) N/A Valid NC Driver's License required No Commercial Driver's License required No Recruitment Dates and Special Instructions Job Open Date 03/10/2026 Anticipated Close Date 3/31/2026, if posting is still active, we are accepting and reviewing applications Special Instructions to Applicants In addition to your application, please upload your resume/CV, cover letter, and contact information for at least three professional references. Position Details Position Number 00041315 Position Type EPS/SAAO Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.0 Appointment 12 Month Recurring Mandatory Designation - Adverse Weather Non Mandatory - Adverse Weather Mandatory Designation - Emergency Events Non Mandatory - Emergency Event Department ID 243001 - Arts NC State EEO NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact to speak with a representative of the Office of Equal Opportunity.

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