Administrative Assistant

We’re seeking a proactive and detail-oriented Administrative Assistant to serve as the right hand to the team principals and help drive day-to-day operations, marketing execution, listing preparation, and transaction coordination. You’ll also help formalize systems, manage our database, and ensure our listings and clients receive white-glove service.

Key Responsibilities

Administrative Operations

• Manage calendars, schedule meetings, and handle Zoom links for internal and client meetings
• Prepare buyer / seller documents, deal sheets, disclosures, and team contracts (Docusign, Compass tools)
• Organize and maintain internal trackers, digital files, and Compass compliance (Skyslope)
• Assist with invoices, vendor payments, and expense tracking
• Order office supplies and team promo items (cards, champagne, etc.)
• Maintain listing and transaction pipeline reports
• Coordinate post-closing follow-ups and testimonials

Listing & Deal Coordination

Marketing & Lead Management

Event & Client Support

Qualifications

Compensation & Perks