Procurement & Contracts Analyst in Durham

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Job DescriptionJob Description

GENERAL STATEMENT OF JOB DUTIES

The Procurement & Contracts Analyst is a professional level OR mid-level position responsible for the coordination and management of GoTriangle's procurement, purchasing and contracting activities. This includes ensuring that all procurements and purchases are conducted in accordance with GoTriangle policy, state laws and federal regulations. Working in close partnership with the department peers, the Procurement & Contracts Analyst ensures the agency's procurement activities align with GoTriangle's mission, deliver cost-effective solutions, and maintain robust compliance. This position reports to the Director of Procurement & Contract Administration.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Monitors and / or oversees all procurements conducted by GoTriangle including direct participation in or oversight of all procurements that require formal bidding, competitive proposals or qualifications-based methods, as well as informal bidding, price quote methods, direct or cooperative contracts.
• Determines appropriate procurement methods, applicable terms and conditions and develops procurement schedules.
• Prepares and / or reviews all Requests for Proposal (RFP), Requests for Qualifications (RFQ) and Invitation for Bid (IFB) documents for statutory, regulatory and policy compliance prior to solicitation.
• Coordinates procurement solicitation process including advertisement, pre-proposal conferences, responses to inquiries, issuance of addenda to solicitations, receipt of bids / proposals, facilitates evaluation and responses to protests.
• Coordinates management reviews, approvals and execution of GoTriangle contracts and documents including reviews for statutory, regulatory, and policy compliance.
• Reviews, processes and manages GoTriangle's contracts from contract / PO creation to execution.
• Administers amendments, and change orders by reviewing submissions, approving contracts that meet standards, and collaborating with departments to make adjustments when needed.
• Prepares and maintains reports on procurement-related activities, data and metrics. Prepares ad-hoc or one-off special reports as needed.
• Stays abreast of the Federal Transit Administration (FTA) requirements of and other federal, state and local laws and regulations affecting GoTriangle.
• Maintains all procurement and contract records. Maintains comprehensive documentation to ensure transparency and readiness for audits and reviews, including FTA triennial reviews.
• Prepares training materials and coordinates training with department staff on an ongoing or as needed basis.
• Participate in supplier registration and account management.
• Other duties as assigned.

MINIMUM QUALIFICATIONS AND REQUIREMENTS

An equivalent combination of related education and experience may be substituted for the above stated minimums excluding High School Diploma, GED, Licenses, or Certifications.

Working Conditions :

Works in an environment where there is minimum exposure to dust, noise, or temperature. May be moderately exposed to unpleasant working conditions to include dust, noise, temperature, weather, petroleum products, and chemicals while visiting operating facilities, during which the incumbent should observe all policies and procedures, safety precautions and regulations, and use all protective clothing and devices provided.

Physical Requirements :

Sedentary Work : Exerting up to 10 pounds of force occasionally and / or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Walking and standing are required only occasionally.

EEO Statement :

GoTriangle is an equal opportunity employer. We are committed to providing equal opportunity and will not discriminate in terms and conditions of employment and employment practices. Decisions are made without regard to , color, , , , , genetic information, , , , marital status, creed, , protected veteran and military status or other applicable legally protected characteristics.

Accommodations :

GoTriangle is firmly committed to a policy of nondiscrimination in employment and to a program of achieving total equality of opportunity for all applicants. If you require reasonable accommodation because of a for any part of the application or hiring process, please contact 919-485-7448. Please indicate the specific assistance needed.

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