Supervisor Accounts Payable

Overview

Supervisor Accounts Payable role at Tucson Medical Center . Supervises the Accounts Payable Associates and Specialists by overseeing the payables process. As Accounts Payable Supervisor you will be responsible for overseeing the full cycle of accounts payable operations.

Essential Functions

• Leads the beginning to end accounts payable process, including invoice entry, approval workflows, payment processing, maintenance of chart of accounts and vendor communication.
• Exercises critical thinking and judgment in performance of essential duties and serves as a resource for team members.
• Processes accounts payable including maintaining records of amounts owed, verifying invoices, computing discounts, coding expenses, and preparing vouchers for payment while maintaining segregation of duties.
• Processes requests for expense reimbursements, payment of invoices, and disbursement of checks.
• Provides excellent customer service internally and externally representing the department and organization.
• Works collaboratively with Supply Chain to proactively address pricing, quantity and receiving discrepancies that could delay vendor payments.
• Leads payables and supports AP staff, monitors work queues and performance, assigns tasks and fosters team development.
• Assists team members in problem solving, including the most efficient method of accomplishing defined requirements.
• Ensures timely and accurate processing of invoices and payments in accordance with TMCH's policies and vendor terms.
• Builds and maintains relationships with vendors; resolves payment issues, disputes, and inquiries promptly and professionally.
• Reconciles accounts payable transactions, vendor statements and month-end Accounts Payable balances.
• Enforces internal controls and ensures compliance with TMCH's policies and procedures.
• Identifies opportunities to automate or streamline AP processes for greater efficiency and accuracy.
• Checks details needed to prepare various reports, such as the Matched Exception Report, RNI, INR, Inv Aging, Duplicate Payments, Discounts missed, Master file, Duplicate Vendor and Address Reports.
• Supports quality improvement initiatives through team participation, data collection, process change implementations and other activities.
• Maintains confidentiality and always protects sensitive data, including patient information, proprietary information, and personnel information.
• Works with Information Systems Business Informatics Analyst on testing software enhancements and new products.
• Communicates and interfaces effectively and professionally with co-workers and other customers to ensure good quality customer care.
• Operates a personal computer, calculator, FAX machine, copy machine or related office machinery in performing assigned duties.
• Performs related duties as assigned.

Minimum Qualifications

Knowledge, Skills, And Abilities

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