Administrative Assistant 1 (AA1) - West Seattle

Administrative Assistant 1 (AA1)

Our vision is to ensure that "Washington state's children and youth grow up safe and healthythriving physically, emotionally, and academically, nurtured by family and community."

Job Title : Administrative Assistant 1 (AA1). Location : West Seattle, WA. West Seattle Office and the Office of Indian Child Welfare. - Region 4. Work duties will be performed in the office. Travel for training or to attend meetings and conferences may be necessary. Closes : 10 / 09 / 2025 Salary : $3,495 - $4,653 Monthly. King County Premium : The salary listed does not include the additional 5% premium granted to all King County employees.

The Department of Children, Youth, and Families (DCYF) is seeking an Administrative Assistant 1 (AA1) to join our team in Region 4, West Seattle. This position provides support to Social Service Specialists, Supervisors, and community partners in the West Seattle Office and the Indian of Child Welfare (IOCW) Office. Our ideal candidate excels in a fast-paced environment, thrives in multitasking, and effectively manages work priorities and deadlines. If this sounds like you and you're looking for an opportunity for professional growth and development in a clerical role, apply today!

Click here to learn more about DCYF.

The Opportunity : Within DCYF, this detail-oriented position involves a range of complex clerical tasks, routine duties, and recurring responsibilities. Multi-tasking, managing work priorities, meeting deadlines, and covering for other positions in the unit is an aspect of the job. This clerical position will provide service for our staff members, community members, and the public who come into the office. This position will assist in a variety of tasks, which have a strict timeline for processing. This position exercises specialized knowledge of DCYF programs and requirements, and exercises independent judgment in resolving written communication and clerical issues with discretion. This position will need to learn many different tasks and ensure all tasks are processed correctly without mistakes. This position is expected to work with other clerical staff and will assist others when needed; clerical staff will be cross-trained to ensure timelines are met. Assisting each other with training methods will be expected of all administrative support staff. This position reports directly to the Office Manager. This position is expected to maintain confidentiality at all times.

Some of what you'll do :

• Provides reception duties for DCYF.
• Screen calls and visitors.
• Maintains office procedures, standards, priorities, and deadlines while coordinating office operations.
• Applies knowledge of various DCYF regulations, rules, policies, and procedures.
• Provides internal and external customer service to a diverse population.
• Answers a multi-line phone system in a fast-paced environment.
• Greets clients, providers, and staff.
• Creates, edits, and reviews correspondence.
• Maintains court calendars.
• Troubleshoot standard office equipment such as multi-function device scanner, copier, fax machine, scan postage machine, and other office equipment.
• Responsible for providing dual language translation services to the regional office and customers with limited English Proficiency.
• Data entry into FamLink, Excel, background checks, and other programs.
• Uploads court orders.
• Processes background checks, disclosure, and discovery requests.
• Handles birth certificates and Social Security Number requests.
• Maintains electronic files and / or logging systems for databases.
• Provides back-up to other Administrative Assistant staff.

Required Qualifications : One year of increasingly responsible office experience requiring keyboarding or typing. OR Equivalent education and experience totaling one year of increasingly responsible office experience requiring keyboarding or typing. AND Commitment to equity, inclusion, and respectful workplace principles.

Preferred / Desired Qualifications :

How do I apply? Complete your applicant profile and attach the following :

Supplemental Information : The Department of Children, Youth, and Families (DCYF) is committed to Washington's children and youth growing up safe, healthy, and thriving. We invite all candidates to join us in our mission to create a diverse and equitable workplace that reflects the communities we serve. If you are excited about this role but you believe that your education and / or experience might not align perfectly with every qualification in the job posting, we encourage you to apply anyway. The Department of Children, Youth, and Families (DCYF) is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained service animal by a person with a disability.

This recruitment may be used to fill multiple vacancies.

Prior to a new hire, a background check including criminal history will be conducted. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position.

This position requires a minimum of at least two years of driving experience and a valid driver's license. This position is included in the bargaining unit represented by the Washington Federation of State Employees (WFSE). For more information : https : / / wfse.org /

The incumbent must successfully complete formal training courses as required by law, policy, and regional requirements within one year of their appointment.

Applicants who meet the minimum qualifications and wish to claim Veteran's Preference MUST attach a copy of their DD214 or NGB Form 22, or other verification of military service. Please blackout (redact) the Social Security number before attaching any documents. For additional information on Veterans' Preference and guidance on how to determine if you are eligible, click here.

For more information about this position or if you need an accommodation throughout the application / interview process, contact DCYF Recruiter. If you're experiencing technical difficulties creating, accessing or completing your application, call NEOGOV toll-free at (855) 524-5627 or email support@neogov.com. Persons needing accommodation in the application process or this announcement in an alternative format may call the Telecommunications Device for the Deaf (TDD) at 360-664-1960.