Digital Archivist (University Archives)

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We are seeking a Digital Archivist who will be responsible for the oversight of enhancing the description of and access to university records by accessioning, arranging, and describing analog and born-digital archival collections. They will lead the continuing development of the Archives' digital program, employing professional standards to establish and implement policies and procedures for the management of born-digital and digitized materials, which include university records and manuscript collections acquired by the Sheridan Libraries' Special Collections department.

Specific Duties & Responsibilities

• Depending on expertise and project needs, contribute to the activities of other workgroups, such as Preservation, Metadata, and Engagement, that set policies and coordinate activities between the two institutions.
• Lead in identifying specific university records in need of reparative description, increased visibility, and greater accessibility.
• Contribute to grant seeking, presentations to program officers, and other fundraising efforts.
• Collaborate with other members of the reference team to fulfill requests of patrons and coordinate requests for reproductions.
• Ensure accessibility of digital assets by determining appropriate organization and digital storage structure, analyzing content of the source material, and determining the purpose of the materials for material descriptions.
• Maintaining a thorough, functional record-keeping system, including developing data definitions, naming conventions, and a master index of metadata key words, as well as determining and implementing sustainable work flows from contributing departments.
• Create finding aids compliant with archival metadata standards such as DACS, EAD, and EAC-CPF.
• Create processing plans in coordination with the University Archivist and Processing Archivist
• Participate in the development, documentation, and implementation of processing standards in the Archives unit.
• Identify conservation issues in collections and collaborate with the Conservation and Preservation department to address these concerns as appropriate.
• Arrange and describe electronic records.
• Communicate with faculty and donors about acquisition and processing of collections.
• Collaborate with communications on content for social media and website
• Provide support for outreach components including online programing and in-person events
• May present summaries of research findings in creative ways to a variety of audiences
• May supervise student workers.
• Other duties as assigned.

In addition to the duties described above

• Manages the lifecycle of born digital and digitized university records and personal papers by creating, documenting, and implementing workflows for transferring, describing, processing, preserving, and providing access to these materials that accord with best practices and professional standards.
• Provides guidance to curators and donors on the preservation and transfer of born-digital and digitized personal papers and develops procedures for arranging and describing these materials.
• Communicates with campus offices to transfer university records of enduring value in digital form to the Archives' custody and creates accession records for the material.
• Establishes records retention guidelines for university records in digital form.
• Works with Library and University IT to ingest born-digital and digitized materials into library-controlled preservation storage; collaborates with them to develop a repository for preserving and managing born-digital materials; and advises on software and hardware issues related to digital tools.

Minimum Qualifications

• Master's Degree in Library Science, Archival Studies or related field.
• Five years of related experience.
• Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• A high Degree of Technical Facility, experience working in command line interfaces, and the demonstrated ability to learn new technical skills through research and self-study
• Experience with tools and software used to capture, manage, and deliver born-digital records, including web archiving activities and tools.
• Experience transferring content from legacy media such as hard drives, floppy disks, and zipdisks, including creating disk images

Technical Skills and Expected Level of Proficiency

• Archival Digital Asset Management - Advanced
• Archival Medidata Standards - Advanced
• Archival Management - Advanced
• Grant Seeking and Fundraising - Intermediate
• Interpersonal Skills - Intermediate
• Record Keeping - Advanced
• Stakeholder Engagement - Intermediate
• Workflow Management - Advanced

The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.

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Classified Title: Archivist III
Job Posting Title (Working Title):Digital Archivist (University Archives)
Role/Level/Range: ATP/04/PD
Starting Salary Range: $62,900 - $110,100 Annually ($83,811 targeted; Commensurate w/exp.)
Employee group: Full Time
Schedule: Mon-Fri, 8:30am-5:00pm
FLSA Status:Exempt
Location: Hybrid/Mount Washington Campus
Department name: University Archives
Personnel area: Libraries

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