Chief of Staff to Founders
HeatseekerSonoma, CA, United States11 days ago
Job type
- Full-time
Job descriptionManage calendars, meetings, inboxes, and logistics Prep agendas and decks for internal / external meetings Drive action item follow-through—nothing falls through cracks Synthesize complex information into clear decision briefs Anticipate needs and eliminate friction Maintain and enhance Notion, Slack, HubSpot, Google Drive workflows Build trackers and dashboards for project visibility Automate low-leverage tasks and establish scalable frameworks Process expenses, subscriptions, and vendor invoices Track SaaS costs for optimization opportunities Compile financial KPIs (ARR, ACV, burn multiple, runway, CAC, LTV) Draft monthly / quarterly board packs with metrics and highlights Support ESOP administration and vesting schedules Manage insurance renewals (D&O, liability, cyber) Lead cross-functional initiatives in product, ops, customer success, growth Create sharp communications for internal decision-making Support hiring, onboarding, and culture initiatives Conduct strategic analysis and competitive intelligence Coordinate speaking opportunities, media, partnerships, investor meetings Manage travel, events, and offsite logistics Draft materials for key external moments Support partnership development and investor relations Strategic mindset with strong analytical thinking Startup experience with bias for action and continuous improvement Technical fluency—quick to learn and implement new tools Executive presence comfortable managing up and across Clear communication and logical thinking Discretion and trustworthiness in handling confidential information High emotional intelligence and reliability
About the Company
Heatseeker is building the category-defining market experiments platform, helping enterprise teams make faster, smarter decisions by testing what real customers actually respond to. We’re seeking an ambitious Chief of Staff to accelerate our founding team’s impact. This role combines tactical execution with strategic operations—your direct path to general management by defining our operational DNA as we scale.
About the Role
This isn’t just operations support—it’s your accelerated path to becoming a general manager while gaining exposure to startup scaling, strategic decision-making, and leadership development alongside proven entrepreneurs invested in your growth.
- Please note this role will be primarily remote but candidates must be based on the west coast, ideally in California, for crossover with the AU team
Responsibilities
Founder Effectiveness
Systems & Operations
Financial & Board Reporting
Strategic Projects
External Relations
Qualifications
You’re a recent MBA graduate (or equivalent experience) with :
Pay range and compensation package
We offer a competitive salary and benefits plus meaningful equity participation.
Equal Opportunity Statement
We are committed to diversity and inclusivity in our hiring practices.
Optional Next Step
We’d appreciate a short Loom video with your application (add link to top of resume) where you share what excites you about this role in a high-growth environment.
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Chief Of Staff • Sonoma, CA, United States
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