Administrative Assistant - Public Works

Job Posting

Employer

City of Clovis, NM

Salary

$14.60 - $21.91 Hourly

Location

Clovis, NM

Job Type

Full-Time

Department

Public Works

Closing Date

Continuous

Job Summary

Under the direct supervision of the Public Works Director, this position performs advanced reception, and clerical duties, as well as dispatch responsibilities required in the administrative control of the Public Works Department and its six Divisions. This position works 8 : 00 am to noon and 1 : 00 p.m. to 5 : 00 p.m., or possibly 7 : 00 am to 11 : 00 am and 12 : 00 pm to 4 : 00 pm, Monday through Friday and is subject to call back during emergencies.

Typical Duties

Types correspondence and other documents for the Director, the Administrator, and all 6 Division Superintendents.

Acts as receptionist, initiates and takes multi-line telephone calls, taking messages or making appropriate referrals. Must maintain a professional attitude under stressful situations.

Confers with the city residents and businesses to help them resolve conflicts concerning refuse pick up, streets, traffic signals / signs and sewer line problems.

Operates dispatch radio for field operations of all Divisions.

Issues work orders to pertinent Division based on the complaint calls.

Coordinates between Divisions, Departments, or businesses on line locates and excavation permits, etc.

Receives, processes, and distributes incoming mail and processes outgoing mail.

Does preliminary payroll preparation on a bi-weekly basis, which involves collection and calculation of hours worked, vacation, and sick leave, etc. for the Department of 85 employees.

Maintains records such as fuel consumption, motor oil usage, petty cash expenditure, employee attendance, etc.

Maintains records of operations such as sanitation routes (commercial and residential, service cost, container size and type, pickup frequency), dumpster and polycart inventories, alley trash pick-ups, etc.

Organizes and files department records and documents.

Must be able to perform a variety of tasks at one time (multi-tasking), including phones, radio, residents at window, employees at window, etc.

Must be able to meet deadlines and make decisions with limited direction.

Must be able to use and learn various computer programs to accomplish the recordkeeping tasks, and assists other colleagues if time permits.

Minimum Qualifications

Requires 18 months of specialized clerical training plus three years' experience increasingly responsible clerical experience or equivalent. Must be able to type Fifty (50) words per minute with a high degree of accuracy and the ability to transcribe from dictation. Work experience with computer programs (word processor, spreadsheet and database) is preferred. A valid driver's license is required.

Licenses and Certificates

Valid New Mexico Driver's License with appropriate endorsements, or be able to obtain it in six months.

Benefits

Cigna Health Insurance

Medical Employee Only - In Network deductible $1000

Employee portion = $40.37 per pay period (24) or $968.88 annually

City portion = $363.34 per pay period (24) or $8,720.16 (90% of cost)

Medical Employee + Family - In Network deductible $3,000

Employee portion = $96.09 per pay period (24) or $2,306.16 annually

City portion = $808.20 per pay period (24) or $20,754.72 (90% of cost)

Dental

United Concordia options of 2 plans 100% employee cost

Vision

Davis Vision 100% employee cost

Life Insurance

$40,000 paid by the City on employee (if enrolled in short term disability)

$2,000 paid by City for dependents (if enrolled in short term disability)

Supplemental Voluntary Life Insurance

Short-Term / Long Term Disability

100 % employee cost

Voluntary Short-Term Disability 70% of weekly income after 15 day waiting period

Long Term Disability 60% of weekly income after 180 day waiting period

Flexible Spending Accounts

100% employee cost

Healthcare Flexible Spending Account

Dependent Care Flexible Spending Account

Retirement Choices

ICMA Employee Contributes minimum of 3% City matches 14% (of total wages)

PERA Employee Contributes 15.15% City matches 10.3%

Fire Municipal Fire Plan 5 Employee contributes 19.7% City 22.4%

Police Municipal Police Plan 5 Employee contributes 18.3% City 19.65%

Time Off

Vacation Accrual 84 hours annually (2912 Fire Service accrues 120 hours annually) increases at intervals 7 and 15 years

Sick Accrual 96 hours annually (2912 Fire Service accrues 134.4 annually) (at 20 years with separation get 50% of sick leave balance)

11 paid holidays

Physical Examination Leave 4 hours annually

Bereavement Leave

Voting Leave 1 hour

Personal Day

Tuition Assistance job related 100% of tuition cost reimbursed

Option of Sick Leave Bank

Address

321 North Connelly Street Clovis, New Mexico, 88101